• LaGuardia Community College Guidelines for Safe Campus Reopening

  • Document Control

    Document Number
    Document title CUNY LaGuardia Community College Reopening Plan - 2020
    Date Created 8/6/2020 ; revision: 9/15/2020
    Publication date 8-26-2020
    Effective date 8-26-2020
    Location College Website
    Medium of Distribution Website
    Review Period CUNY (8-6 through 8-18); (9-15 – 9-17)
    Reopening Committee (8-28-9-14) ; Ongoing
    Security Classification N/A
    Retention TBD
    Archive Location Digital Copy – Environmental Health and Safety Shared Drive
    Website Location https://www.laguardia.edu/coronavirus/planning/


    CUNY LaGuardia Community College Reopening Plan Revisions

    Version Date Author Summary Change
    1 8-6-2020 DG Submitted to COO Office – August 2020 Phase I Plan
    8-18-2020 CUNY College’s Phase I approved by SVC Batista’s Office
    1.2 8-23-2020 KC Edited for grammar and consistency. No technical edits.
    1.3 8-24-2020 DG

    Added language as per CUNY reviewer comments

    Page 4 – (Note: Page 10 of version 2): Last sentence of 2nd paragraph “The College's specific application of the general guidelines is reflected in the attachments.”

    Page 25 – (Note: Page 32 of version 2): “contingent on social distancing capacity up to (percentage) of normal campus occupancy”

    Page 68 and 72 – (Note: Page 77 of version 2): Since the College's specific application of the general guidelines is reflected in the attachments, the following language was revised, “contingent on social distancing capacity up to 25% of normal campus occupancy for floors pre-approved to be occupied in Phase I. Note that areas that have not been approved for Phase I will be off limits.”

    Page 69-72 – (Note: Page 78-79 of version 2): For all other phases it states the same language with the corresponding percentage.

    Page 47 – (Note: Page 54 of version 2): Revision of waiting/isolation room location, reflected on page 47

    Page 73 – (Note: Page 81 of version 2): Maximum Capacity for Phase I language and chart added

    Maximum Capacity for Phase I

    Contingent on social distancing capacity, up to 25% of normal campus occupancy, for floors pre-approved to be occupied in Phase I. Note that areas that have not been approved for Phase I will be off limits.

    In general, room capacities are based on room size, layout, ventilation and 6’ social distancing as per CUNY’s Guidelines.

    Added revisions date to the header Revised 8/24/2020
    2 8-28-2020 through 9-01-2020 DG

    As per CUNY request, revision of College’s Phase I Reopening Plan to include all phases and associated activities, trigger(s) for subsequent phases, safeguards

    Renaming of the Plan to – “ September 2020 Reopening Plan”

    Page 10:

    “The College President has identified the Vice President for Finance and Administration, Shahir Erfan,”

    Page 12: Revised Distancing and Masks 4thsub-bullet, to state:

    “For the health science clinical labs, including ACE pre-hospital care programs that involve close contact and hands on activity, each program must have a plan approved by EHS of the additional PPE required for their students.”

    Page 23: Revision of health screening protocol to include Everbridge information
    • Any person entering the College will be required to complete the NYS Screening process each day using the Everbridge health screening app., including visitors . In the event an individual does not own a smart phone, the College’s online

    Page 23-24: added language concerning online teaching and learning (adopted from Bronx Community College and edited to be college specific)

    Operational Considerations Involving Online Course Teaching and Learning Support:

    To allow faculty, staff and students to prepare and create conditions for an effective Fall 2020 and recognizing that instructions will be almost exclusively online, the College shall ensure that instructional delivery and student support is guided, first and foremost, by our commitment to equity and our obligation to protect the health and safety of all students, faculty and staff, along with our commitment to facilitate the maintenance of academic momentum and the achievement of learning outcomes for all LAGCC students.

    • Faculty Professional Development – the College will provide professional development and support, for faculty and staff, on effective online teaching and remote student support services.
    • Instructional Technology Literacy – the College will provide online training modules for all educational technology platforms, broadly used at the College, so as to ensure the necessary preparation and certification of students and faculty prior to the beginning of the semester.
    • Instructional Technology Software Platforms – the College will ensure necessary instructional technology software is available and properly supported for both students and faculty.
    • Online Behavior Best Practices Protocols – the College will provide faculty and students clearly stated language about appropriate behavior in an online learning environment. This will include a delineation of freedom of speech and acceptable behavior versus abuse towards faculty and fellow students. The College will also provide both faculty and students a clearly stated procedure of reporting for any abuses.
    • Campus services – Most are offering support to students by email and/or by phone. All campus services and contact information are listed on the College’s Campus Services page, including Distance Learning Resources and Faculty Resources. LAGCC will ensure that the whole of its website provides up to date information necessary for the proper functioning of the College. This will include regular fact checking and regular updating where necessary.
    Page 27: Minimum PPE requirements, 2nd bullet point, 3rd sub-bullet point Revised language to “Protective eyewear with acceptable maskng”
    Page 35: Revision of health screening protocol to include Everbridge information
    • Any person entering the College will be required to complete the NYS Screening process each day using the Everbridge health screening app. In the event an individual does not own a smart phone, the College’s online screening form can be used.
    • Campus visitors (e.g. members of the public allowed to use campus facilities) will be required to download the Everbridge app and follow the Visitors’ Guide
    • Public Safety Staff and/or Campus Screener(s) have been designated to ensure everyone entering the campus has recently completed the health screening and is approved to enter the campus.
    • Screeners will also be able to enroll “Guests” within the Everbridge portal and conduct pre-screening at the entrance and assist employees who do not own a smart phone, but have completed the College’s online screening form.
    • All entrants will be checked for temperature upon entry to a building.
    Page 56: title change to “Signage Plan”
    Page 64: title change to “COVID-19 Protective Equipment Requirements”
    Page 67: title change toCleaning and Disinfection Plan

    Page 73:

    Reopening phase chart and language regarding request for return to on-campus activities added (adopted from Bronx Community College and edited to be LAGCC specific)

    A “Departmental Request for Return to On-Campus Activities”, must be submitted to the Coronavirus Coordinator for an area, course or activity to be considered for the next reopening phase or an earlier phase. All requests will be reviewed by the Reopening Committee. (See Form A: Departmental Request for Return to On-Campus Activities for details )

    Page 74 :

    Included safeguard language (adopted from Bronx Community College)

      • Moving most instructions and learning to distance modalities
      • Reducing on-site workforce through telework
      • Batch activities, where possible, so employees can adhere to social distancing and reduce the number of hands touching materials at the same time (e.g. one employee organizes the files and folders in a shared cabinet)
      • Introducing technology and processes to promote contactless services
      • Using work orders to facilitate distancing, access and cleaning
      • All persons on campus will be asked to wear face coverings and take proper precautions using signage and other applicable multimedia communications.

    Page 75:

    Added language last bullet point. “College’s response will reflect local health conditions, COVID-19 risk indicators and reopening triggers, as reflected in the charts below. “

    Page 75-76:
    Added local health triggers for ramping down and associated College response level charts (adopted from Bronx Community College and edited to be LAGCC specific)


    Page 76: Language moved from page 81 to page 76 “Return to business as “normal” with full operations and building occupancy (up to 100%) …”
    • Added “see Form B: Phase I Return to Campus - Academic Department/Program Specific Plan Template for details” to Phase I 2nd bullet point, 1st sub-bullet point

    Page 78:

    To be consistent with Phase III language added to Phase II - General Guidance for Enclosed Spaces will continue to be followed as detailed in the plan for Phase I

    for:

    • HVAC and Water System
    • Specific Spaces
    • Cafeteria / Dining Halls
    • Elevators
    • Exterior Campus Grounds
    • Hallways and Stairwells
    • Lecture/classrooms
    • Lobby and Common Areas
    • Other Spaces
    • Restrooms

    Pages 78-80: updated the plan to include phase II-IV (deleted “not covered under this Phase I plan” language)

    added “Research – refer to the College’s Return to On-Campus Research Guideline” to Phase II-IV

    Pages 82-96:

    added Form A: Phase I Return to Campus - Academic Department/Program Specific Plan Template; Form B: Departmental Request for Return to On-Campus Activities; Form C: LaGuardia Community College Phased in Return to On-Campus Research Activities

    • Revision of health screening protocol to include Everbridge information
      • Any person entering the College will be required to complete the NYS Screening process each day using the Everbridge health screening app. In the event an individual does not own a smart phone, the College’s online screening form can be used.
      • Campus visitors (e.g. members of the public allowed to use campus facilities) will be required to download the Everbridge app and follow the Visitors’ Guide
      • Public Safety Staff and/or Campus Screener(s) have been designated to ensure everyone entering the campus has recently completed the health screening and is approved to enter the campus.
      • Screeners will also be able to enroll “Guests” within the Everbridge portal and conduct pre-screening at the entrance and assist employees who do not own a smart phone, but have completed the College’s online screening form.
    Page 114: added mobile app- pre-visit health check procedures (adopted from Bronx Community College)
    Page 115: Revised language to include Everbridge procedures for third party contractors
    9/04/2020 through 9/12/2020 DG

    Page 4-9: added Document control and CUNY LaGuardia Community College Reopening

    Plan Revision Charts

    Page 10: Revised 3rd bullet point – Coronavirus Liaison title changed to reflect current position “ Associate Dean for Student Affairs Bartholomew Grachan”

    Page 12: Revised Distancing and Masks

    The CDC is cautioning against face shields , 3rd sub-bullet revised, to state

    “Acceptable face coverings for COVID-19 prevention include but are not limited to cloth-based face coverings (e.g., homemade sewn, quick cut) and surgical masks that cover both the mouth and nose. (41)”

    • Page 13: added “or designee(s).” to the 2nd bullet point, 2nd sub-bullet point

    Page 15-16: added

    7th bullet point “HVAC serving occupied area will be scheduled to be on at least two (2) hours prior to the first scheduled occupancy of the day and will remain on at least for two (2) hour after the last scheduled occupancy to provide enough ventilation and exhaust in the occupied space.”

    HVAC System Maintenance and Filter Replacement during the COVID-19 Pandemic:

    Additional safety precautions are warranted to minimize risks associated with handling HVAC filters. Any workers performing maintenance and/or replacing filters on any ventilation system should wear appropriate personal protective equipment (PPE).

    The following PPE are recommended for use:

    •Face covering

    •Protective eyewear (safety glasses, goggles, or face shield)

    •Disposable gloves

    Filters must be changed with the system turned off.

    Page 17:

    Revised language under Computer Labs :

    “In order to limit the number of people on campus, and the duration that they are on campus, only limited and approved computer labs will be open. The College will continue to plan and determine the best course of action as the next phases are implemented. Only approved Computer labs shall remain opened.”

    Revised language under Conference Rooms:

    2nd bullet point

    “Note: approval by the Campus Coronavirus Coordinator is required prior to holding in-person meetings.”

    Page 23: added reasonable and hyperlinked “reasonable accommodation” with CUNY protocols
    Page 24: replaced “semester” with “session” to correlate with the College’s operations
    Page 26: hyperlinked reasonable accommodation with CUNY protocols
    Page 31: hyperlinked reasonable accommodation with CUNY protocols
    Page 32: replaced “semester” with “session” to correlate with the College’s operations
    Page 69 Revised to include computer labs
    Page 73: replaced “semester” with “session” to correlate with the College’s operations
    Page 77: replaced “semester” with “session” to correlate with the College’s operations
    9-13-2020 DG

    Page 15: Revision of language and format

    HVAC System Maintenance and Filter Replacement during the COVID-19 Pandemic:

    • Filters should be changed with the system turned off
    • Additional safety precautions are warranted to minimize risks associated with handling HVAC filters. Any workers performing maintenance and/or replacing filters on any ventilation system with a potential for viral contamination should wear appropriate personal protective equipment (PPE). The following PPE are recommended for use:
      • Face covering
      • Protective eyewear (safety glasses, goggles, or face shield)
      • Disposable gloves

    Page 36: Deleted "no-touch" and changed to infrared thermometer

    9-17-2020 CUNY College’s Reopening Plan approved by SVC Batista’s Office
    2.1

    9-18-2020 though

    9-24-2020

    Revisions based on the first two weeks of Phase I implementation to reflect modifications to the College’s operation to increase efficiency

    Page 11: A: Introduction section

    Revised last sentence of first paragraph

    This plan focuses on Phase I of the reopening process and subsequent Phase II through IV that build off of Phase I.

    Revised last sentence of last paragraph

    All reopening activities will be phased-in to allow for operational issues to be resolved before activities can proceed to the next phase until normal occupancy is ultimately achieved. If warranted, reclosing plans, provided herein, will be implemented to ensure public health as per governance.

    Page 17: Specific Spaces section

    Revised last sentence

    The spaces that will be opened in Phase I are individually identified in detail as follows. Note: that not all spaces listed below will be opened for Phase I.

    Page 19: replaced Exterior with Outdoor
    Page 21,23 : Deleted “Non-contact” and changed to infrared thermometer
    Page 24-25 : As per CUNY’s request added COVID-19 Student Conduct Protocol

    Page 27: Revised 2nd bullet point, 2nd sub-bullet point

    The CDC is cautioning against face shields

    “Any time individuals come within 6 feet of another person who does not reside in the same household, an acceptable face covering must be worn (44). Acceptable face coverings include, but are not limited to, cloth (e.g. homemade sewn, quick cut), surgical masks, KN-95 and N95 respirators”

    Page 44: added language to reflect revision in Attachment D

    Form A: Phase I Return to Campus - Academic Department/Program Specific Plan Template

    Form B: Departmental Request for Return to On-Campus Activities

    Form C: LaGuardia Community College Phased in Return to On-Campus Research Activities

    Page 53: Revised E-Building Dining drawing
    Page 55: Revised Emergency Service Waiting Area drawing

    Page 66: added gloves for:

    EMT and Health Students Engaged in Clinical and Field Work off Campus

    Page 103: added

    Note: each department is responsible for submitting this checklist to the Coronavirus Coordinator or designee upon, notification of ramp-down.

    Page 105: Equipment revised

    Review proper shut down procedures and measures to prevent electrical surging to protect equipment.

    2.2 9/28/2020 DG Page 51: revised drawing corrected 5th floor title to 4th floor to reflect drawing
    Page 62: revised sign language – deleted insure and added ensure on the last picture


  • PART 1: OVERVIEW

    A. Introduction


    LaGuardia Community College’s reopening plan has been prepared based on CUNY Guidelines for Safe Campus Reopening. It embodies the most recent New York State guidance for Higher Education, which define both mandatory and recommended actions, as well as best practice recommendations from a myriad of other sources. The Return to Campus Planning Task Force identified questions and concerns, and the Return to Campus Operational Task Force developed campus specific guidelines to gradually resume on-campus operations. Together they form the College’s Reopening Committee. This plan focuses on Phase I of the reopening process and subsequent Phase II through IV that build off of Phase I.

    This document follows the guide developed by New York State, detailing general plans for: People, including physical distancing, gatherings in enclosed places, operational activity and movement of goods; Places, including protective equipment, hygiene, phased reopening and communications; Processes, including screening, testing, tracing and tracking; and Institutional Plans. The College's specific application of the general guidelines is reflected in the attachments.

    As the College closely monitors the implementation of the first Phase I, modifications to the plan may be made to increase efficiency as needed. The remaining phases will follow Phase I requirements and modified accordingly, to safely and effectively incorporate the next phase into the College’s operations plans. All reopening activities will be phased-in to allow for operational issues to be resolved before activities can proceed to the next phase until normal occupancy is ultimately achieved. If warranted, reclosing plans, provided herein, will be implemented to ensure public health as per governance.


    B. Governance


    The College’s Reopening Committee has prepared, reviewed and will closely monitor the implementation of the College’s Reopening Plans to provide general guidelines for the College to gradually, thoughtfully and safely resume in-person instruction and work. The structure is based on the Coronavirus Planning Task Force recommendation.

    The College President has identified the Vice President for Finance and Administration, Shahir Erfan, as the Campus Coronavirus Coordinator to:

    • Serve as the campus safety monitor, responsible for ensuring continuous compliance with all aspects of thecampus’ reopening plan.
    • Assist and coordinate with the work of the Campus Reopening Committee and serve as the primary conduit between the campus and CUNY Central on reopening-related matters.
    • Receive information from the Coronavirus Campus Liaisons (Associate Dean for Student Affairs Bartholomew Grachan) on COVID-19 exposures on each campus and ensure that local health officials are immediately notified upon the identification of positive cases.
    • Receive confidential reports from their campus on issues with non-compliance with social distancing, hygiene, and safety practices.
    • Support the work of heads of campus facilities, as described in CUNY Guidelines for Safe Campus Reopening, dated July 16, 2020, Part 1, Section I. C, “Operational Considerations for Facilities and Grounds,” to support the identification and implementation of physical, operational and cleaning protocols.
    • Designate roles and responsibilities as indicated throughout these Guidelines.
    • Following internal campus-level review of reopening plans, the Chancellery/ COO’s Office will review and approve the campus reopening plans. The Chancellery/COO’s Office will:
      • Ensure that each campus reopening plan contains appropriate safety measures, comports with the reopening requirements in these Guidelines and has a fully completed checklist.
      • Serve in an advisory capacity for implementation issues that arise in the development and implementation of the reopening plans.
    • The Central Administration and Campus Reopening Committees are accountable for staying current with any updates to local, state, and federal requirements related to higher education and auxiliary activities and incorporating those changes into the operations of the colleges and entire university.
    • Once the reopening plans are approved by the Chancellery/ COO’s Office, the College (and their departments) will prepare to implement their plans for return to the campus as sequenced in their approved plans. In progressing through any phase of reopening, the Campus Reopening Committee working with the COO’s Office will be responsible for monitoring local health conditions and modify the reopening approach as needed.
    • On-campus activities will be continuously monitored for COVID-19 exposures. The Coronavirus Campus Liaisons will continue to be responsible for monitoring these exposures, reporting to the Sr. VC for Institutional Affairs, Strategic Advancement and Special Counsel (SVC for Institutional Affairs); this will allow information to be shared among CUNY leadership. The Coronavirus Campus Liaisons will also provide this data to the Campus Reopening Committee and their President/Dean. (The list of Liaisons from Spring 2020 is included in the Supplemental Guidelines: ‘Coronavirus Campus Liaisons, Letter and Data Gathering Process’; campus presidents must contact the SVC for Institutional Affairs to confirm or change their campus liaison.)
    • The Coronavirus Campus Liaison will:
      • Receive information from the on-line NYS Daily Health Screening Templates and from campus screeners. Per NYS Guidelines on Return to Work, State agencies are required to designate supervisory-level employees or health care professionals to conduct screenings. Screeners will collect basic information from all employees on a daily basis.
      • Provide a daily report on COVID-19 exposures using a checkbox survey similar to the one previouslyprovided to them (see Supplemental Guideline: ‘Coronavirus Campus Liaisons. Letter and Data Gathering Process’). Liaisons will provide this report to the SVC for Institutional Affairs and the Campus Reopening Committee.
      • Receive the completed mandatory health screening assessment templates from students, faculty and staff and immediately notify the Coronavirus Campus Coordinator of any possible positive cases reported through the screening process (see Section III. A. ‘Screening’ for additional information about the template).
      • Provide data reporting to ensure campus and Central decision-makers can calibrate reopening/reclosing plans based on the health status of the CUNY community. This data will be reviewed as necessary by the Chancellery/COO’s Office and Campus Reopening Committees with local and state health officials.
      • All data must remain confidential and in compliance with HIPPA and FERPA guidelines.
    • This information will be used by the Chancellery/COO’s Office when considering campus plan approvals and by the Campus Reopening Committee working with the COO’s Office when modifying the reopening approach.
    • After two weeks of operating under the new reopening plan, departments must report back to the Campus Reopening Committee/Campus Coronavirus Coordinator on how operations are working, with suggested revisions to the plans. The Campus Reopening Committee/Campus Coordinator, working with the COO’s Office, and responsive to local health conditions, may then modify the reopening approach.


    C. Local Health Conditions/Triggers for Reopening

    • The State will continue to monitor the critical key metrics developed for the Regional Unpause Dashboard to ensure the prevalence of the disease is low enough to resume operations safely in each region in New York State and determine when the measures have been met (11).
    • Per the NY Forward Plan, the CUNY campuses are expected to reopen as part of NYS Phase 4. Monitoring of these measures by the State will guide the timeline for the first phase of the reopening process for each campus (See Section II. C. ‘Phased Reopening’).
    • The Chancellery/COO’s Office will coordinate with New York State and New York City public health officials as described later in this plan to understand changes in local health conditions that may impact the CUNY community and to provide information on the health conditions of the CUNY campuses.

  • PART 2: REOPENING PLANS

    I. PEOPLE


    A. Physical Distancing
    Distancing and Masks

    • This plan calls for mandatory face coverings to be worn by all building occupants at all times.
    • A distance of at least six feet must be maintained among individuals while on campus, inclusive of faculty and staff, and students, to the extent possible and when seated in a classroom or meeting, unless safety or the core activity (e.g., moving equipment, using an elevator, performing a transaction) requires a shorter distance. Employees, students, faculty, and visitors are required to wear an acceptable face covering, minimally, a cloth mask, at all times. Gloves should be worn in spaces where multiple people will touch surfaces and disposed after usage of touch points.
      • Faculty, staff, and students not working in individual offices (i.e. those working in cubicles or on the open floor) must wear an acceptable face covering.
      • Acceptable face coverings are required for all individuals who are over the age of two and able to medically tolerate such coverings. People who cannot medically tolerate masks should not be on-campus in Phase I and until further notice.
      • Acceptable face coverings for COVID-19 prevention include but are not limited to cloth-based face coverings (e.g., homemade sewn, quick cut,) and, surgical masks that cover both the mouth and nose. (41)
      • For the purpose of this plan, cloth, disposable, or other homemade face coverings are not acceptable for workplace activities that typically require a higher degree of personal protective equipment (PPE) due to the nature of the work. For those activities, N95 respirators or other PPE used under existing industry standards must continue to be used, in accordance with OSHA regulations. (41)
        • For the health science clinical labs including ACE pre-hospital care that involve close contact and hands on activity, each program must have a plan approved by EHS of the additional PPE required for their students.
      • LaGuardia Community College has no dormitories. Therefore, provisions regarding roommates does not apply to our students.
      • See Section II.A, “Protective Equipment” for more information on masks and PPE.


    Limit Occupancy and Congestion

    • The College’s Campus Facilities Staff, for the purposes of this plan, have evaluated the options to maintain safe physical distances. The College will allow not more than one individual at a time in small spaces (e.g. supply rooms, faculty offices, study lounges), unless all individuals in such space at the same time are wearing acceptable face coverings or are members of the same residence. However, even with face coverings in use, the occupancy levels have been maintained to well below 50% of maximum capacity of the space. The College has taken measures to maximize the amount of fresh air introduced to interior occupied spaces. All mechanical air moving equipment has been inspected for mold, equipped with new filters and wiped clean with disinfectants and ready for use by the targeted occupancy.
    • The Campus Facilities Dept. reviewed blueprints for legal occupancies and square footage for all instructional, circulation and support spaces and changed every room’s occupancy per the six feet rule, starting with priority spaces using the lowest level of occupancy numbers as determined by the two preferred methods of square footage per person and floor plan layouts. Plans relevant to this request are included in the Attachment A: Physical Distancing Plan
    • Access to College Facilities will be limited to authorized students, faculty and staff who are screened daily.
      • All visitors are to schedule their visits in advance and with approval of the Campus Coronavirus Coordinator.
      • Every effort will be made to limit the number of “invited guests” such as contractors, service personnel and employees of DASNY. Nevertheless, all will require daily health screening. All non-essential visitors will not be allowed to enter College facilities, without the prior approval of the College Coronavirus Coordinator or designee(s).
      • Non-essential common areas and unused spaces will remain closed.
      • The College will consider designating an egress for individuals leaving their shifts and a separate ingress for persons starting their shifts, as feasible.
    • LaGuardia will post conspicuous health advisory, traffic direction-flow signs, affix 6 feet distance floor markings, in various areas including elevator lobbies and entrances. Occupant capacity signage will be posted in classrooms, restrooms, elevators, and dining/break areas to ensure proper social distancing and to prevent congregation. Posters will be placed throughout to encourage use of stairs to limit density in elevators. See Attachment B: Signage Plan for details.


    Reconfigured Floor Plans

    • The College has reconfigured the use of classrooms and other places where students and faculty gather, so that individuals are at least six feet apart in all directions. There will be no sharing of workstations. However, provisions are made to clean and disinfect shared equipment between users.
    • The College has reconfigured all accessible areas of seating by removing or blocking chairs and tables to reduce occupancy to appropriate levels of physical distancing.
    • Plans developed for this purpose are shown in the Attachment A: Physical Distancing Plan


    Signage

    • The College will post signs throughout the campus, consistent with NYS Department of Health (NYSDOH) COVID- 19 signage. Signage is used to remind individuals to: stay home if they feel sick; cover their nose and mouth with an acceptable face-covering; properly store and, when necessary, discard PPE; adhere to social distancing instructions; report symptoms of or exposure to COVID-19, and how they should do so; follow hand hygiene and cleaning and disinfection guidelines; follow respiratory hygiene and cough etiquette. See Attachment B: Signage Plan for more details.
      • Identifiable, uniform, simple, and clear signage will be deployed throughout all interior and exterior areas on campus. This “universal signage” will be posted in all areas that are unlocked and available, including entrances, exits, elevators, stairwells, hallways, restrooms, offices, classrooms, libraries, cafeterias, laboratories, studios, and other gathering spaces. The College will make use of its inventory of digital screens as well as printed and laminated signage.
      • The College will utilize the Center for Disease Control and Prevention (CDC) COVID-19 signage for use on campus as needed.
    • In addition to personal health guidelines, signage includes information such as directional cues, occupancy limits, traffic patterns, and other campus policies.
      • The College has put in place measures to reduce bi-directional foot traffic using signs, or other indicators with arrows in hallways, or spaces throughout campus, and posted signage and distance markers denoting spaces of six feet in all commonly used areas and any areas in where lines are commonly formed or people may congregate (e.g. lounges, lobbies, libraries, classrooms, dining halls, and health screening stations). To the extent possible entrance and exit paths in buildings and rooms have been separated.
    • Social distancing markers will be posted around the workplace, using adhesive backed signs that indicate 6 feet of spacing, in commonly used areas and any areas where lines are commonly formed or people may congregate (e.g. health screening stations, break rooms, touchless drinking dispensing stations etc.)
  • B. Gatherings in Enclosed Spaces


    The College is focused on keeping in-person gatherings to a minimum by relying on video or teleconferencing technology where possible.

    The College has chosen to close non-essential amenities, and communal areas that promote gatherings, or are considered high-touch (e.g. break areas, communal coffee machines).

    • Cleaning and disinfecting supplies will be made available in break areas, for individuals to disinfect before and after the use of the area, as feasible in addition to periodic cleaning performed by cleaning staff.
    • Water coolers without automated sensor activation mechanism will be disabled/taped off. Sensor activated bottle refilling stations will be cleaned at least twice daily.
    • Where vending machines are used, the College will provide a nearby hand sanitizing station and custodial staff will clean and disinfectant routinely throughout the day.
    • Activities will be batched, where possible, so employees can adhere to social distancing and reduce the number of hands touching products at the same time.
    • Employees and occupants will be prohibited from using other employees’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment.

    The College has developed a plan, as depicted in Attachment A: Distancing Plan, for adequate social distancing in small areas, such as restrooms and break rooms if in use, signage and operational changes to restrict occupancy when social distancing cannot be maintained in such areas.

    The College will prohibit the use of tightly enclosed spaces (e.g. supply rooms, kitchens) by more than one individual at a time, unless all employees in such spaces at the same time are wearing acceptable face coverings. Campus Facilities in developing campus-wide reopening plan, will also identify unsafe spaces (e.g., too small, no ventilation, bottleneck entry) and recommend approaches to deactivate those spaces.

    This plan incorporates staggered schedules for employees and classes to promote social distancing (e.g. breaks, meals, and shift starts/stops).



    General Guidance for Enclosed Spaces


    This section provides a plan specific to services that cannot be effectively delivered at a distance and may reopen to some extent in the future provided they meet New York State and University guidelines. Not all these services are necessarily expected to resume in Phase I.

    • All in-person events are prohibited without prior approval from the Reopening Committee. All conferences should be conducted via video or teleconferencing. All staff and faculty should use telework and virtual meetings.
    • All non-essential amenities and communal areas which promote gathering or are high touch area (e.g. student lounge, break areas) will remain closed.
    • Staff, students and faculty are encouraged to bring their own water bottles/coffee mugs and snacks.
    • All food vending machines will be cleaned and disinfected on daily basis. Sanitizing stations must be near the vending machine. (The College will contact its vendors to see if they can provide touchless machines.)
    • All students, staff and faculty are prohibited from sharing personal items such as personal protective equipment, phones, computer equipment, desks, cubicles, workstations, office or other personal work tools.
    • Only designated restrooms will be opened. College will prevent the use of some stalls, urinals and sinks to adhere to social distancing. (Layout for restrooms as depicted in Attachment A: Social Distancing Plan)


    HVAC and Water System

    • College will perform daily maintenance inspection of HVAC system. The inspection will include systems’ performance, proper airflow, temperature and humidity.
    • College will perform routine cleaning, testing and treating cooling tower water to prevent harmful bacteria including Legionella, as per applicable regulations.
    • College will purge the air system for at least 4 hours prior to reopening.
    • College will clean the louvers and air intakes according to best management practices.
    • College will replace AC and AHU filters after purging the system.
    • College will run the AC units and AHU in occupied mode for at least 24 hours prior to initial re-occupancy for each Phase.
    • HVAC serving occupied area will be scheduled to be on at least two (2) hours prior to the first scheduled occupancy of the day and will remain on at least for two (2) hours after the last scheduled occupancy to provide enough ventilation in exhaust in the occupied space.
    • College will provide separate, negative air pressured spaces to isolate people experiencing symptoms on campus. (The specific locations of these spaces are depicted in Attachment A: Physical Distancing Plan)
    • College will maintain maximum fresh outdoor air intake to provide optimal design airflow regardless of reduced occupancy.
    • Whenever possible, the College will increase ventilation of outdoor air (e.g., opening windows and doors) unless doing so poses a safety or health risk.
    • Fans such as pedestal, desk or wall-mounted fans shall not be operated in common spaces such as classrooms and shared spaces.
    • Any classroom or office space planned for use, with inadequate ventilation shall be identified. If possible, college will improve the HVAC system servicing space. Otherwise, a different room or space shall be assigned.
    • All water systems will be flushed for at least an hour prior to occupancy of Phase I.
    • The drinking water will be tested as per applicable regulations.


    HVAC System Maintenance and Filter Replacement during the COVID-19 Pandemic

    • Filters should be changed with the system turned off
    • Additional safety precautions are warranted to minimize risks associated with handling HVAC filters. Any workers performing maintenance and/or replacing filters on any ventilation system with a potential for viral contamination should wear appropriate personal protective equipment (PPE). The following PPE are recommended for use:
      • Face covering
      • Protective eyewear (safety glasses, goggles, or face shield)
      • Disposable gloves


    Specific Spaces


    This section provides a plan for specific services that cannot be effectively delivered at a distance and may reopen to some extent in the future, provided they meet New York State and University guidelines. The spaces that will be opened in Phase I are individually identified in detail as follows

    Note: that not all spaces listed below will be opened for Phase I.

    Cafeterias/Dining Halls
    In order to limit the number of people on campus, and the duration that they are on campus, Cafeteria equipment and services will remain off line in Phase I. The College will continue to plan and determine the best course of action as next phases are implemented. The Cafeteria equipment and services will remain closed until plans to reopen are reviewed by the Committee.

    • Employees and students will be encouraged to bring their own food. Dining area(s) will be opened with limited seating designated only for the consumption of food and will be provided with cleaning and disinfecting supplies that may be used by students, faculty and staff.
    • Physical Preparation:
      • A physical distancing plan has been developed and it includes allowing seating at every other table, or expanding the dining area to include more space. See Attachment A: Physical Distancing Plan for details.
      • Capacity signs will be placed in the dining areas to adhere to social distancing guidelines.
      • Automatic sanitizing dispensers near doors and stairwell handles with signage will be provided.
      • Tableware items will not be made available (e.g. forks, spoons, napkins, straws and condiments, etc.) from communal spaces.
    • Operational Preparation:
      • An acceptable face covering will be required in the area for all occupants. The minimum requirement is a cloth face covering. The only exception is while eating or drinking, occupants do not have to wear the face covering but, must adhere to physical distancing plan.
      • Signage will be posted to prohibit sharing of equipment (e.g., bowls, cups, utensils) within a shift including personal devices (e.g., cell phone), food and beverages, unless individuals are of the same household.
      • The number of people who can sit together will be limited based on the physical distancing plan. (5)
      • Cohort dining will be established, when applicable, admitting a specific group of diners in a staggered schedule. It will be implemented by establishing staggered start, break and end times of the classes and work schedules to minimize number of people using dining facilities at the same time.
      • In the case of a confirmed COVID-19 case on campus associated with the dining area, it will be closed for two days. The College will conduct thorough cleaning and disinfection in line with NYSDOH guidelines, and inform all potentially exposed individuals of the requirement to quarantine and monitor health closely. The recommendation to seek medical attention, if COVID-19 related symptoms develop, will be made. (see Section II B: Hygiene, Cleaning and Disinfection for details)
    • Cleaning Protocol:
      • Enhanced cleaning, disinfection and sanitization measures will be implemented.
      • The Dining areas will be thoroughly disinfected /sanitized a minimum of once a day.


    Computer Labs

    In order to limit the number of people on campus, and the duration that they are on campus, only limited and approved computer labs will be open in Phase I. The College will continue to plan and determine the best course of action as the next phases are implemented. Only approved Computer labs shall remain opened.

    • Laptops and tablets will continue to be loaned to faculty, staff and students for College related academic and official use, in compliance with THE CITY UNIVERSITY OF NEW YORK POLICY ON ACCEPTABLE USE OF COMPUTER RESOURCES.
    • For Phase I courses that are running, only preapproved and designated classrooms and/or instructional lab spaces will be used.
      • If these spaces have computers for instructional purposes, proper cleaning and disinfecting as per manufacturer’s guidelines, and hand hygiene protocols must be followed.
      • All users must thoroughly disinfect their hands before and after using any computer terminal, the area will be provided with cleaning and disinfecting supplies that may be utilized by users as needed.
      • Hand Sanitizing Stations are installed in or near all computer labs and will be restocked as needed.
      • At a minimum, the area will be cleaned and disinfected once a day by custodial staff and high touch points will be disinfected at a minimum twice a day.


    Conference Rooms

    In order to limit the number of people on campus, and the duration that they are on campus, conference rooms will be closed in Phase I. The College will continue to plan and determine the best course of action as phases are implemented. All conference rooms shall remain closed until plans to reopen are reviewed by the Committee.

    • All meetings shall continue to be held remotely.
    • If in-person meetings are required and remote options are not feasible, such gatherings are to be held in large open spaces while adhering to physical distancing requirements. Note: approval by the Campus Coronavirus Coordinator is required prior to holding in-person meetings.
      • Patios or outdoor spaces that allow for open air meetings could serve as a substitute for indoor meeting spaces, weather and physical distancing permitting.


    Elevators

    The College will encourage all occupants to use stairs as directed by posters and signage, in order to minimize elevator traffic. The College, for its Phase I reopening, will only utilize the first 3 floors of the facilities and elevator service will be limited to those areas for students, faculty and instructional support employees.

    • Physical Preparation:
      • The College will limit elevator occupancy to no more than two people, see Attachment A: Physical Distancing Plan for details; provide hand hygiene stations before entering and upon leaving elevators at the elevator lobbies or near the elevator banks.
      • Signs will be posted near the elevators and standing area inside the elevator cab enforcing social distancing and the use of face coverings. Signs will also be affixed to the floor demarcating places to stand in the corners of the elevator.
      • All elevator lobbies will have social distancing signs posted on the floor to remind occupants to maintain safe distance while waiting for elevators.
      • Additional signage and floor decals will be posted to reinforce the use of face coverings, standing direction and occupancy.
    • Operational Preparation:
      • The College will limit use to no more than two persons per car with each standing on opposite diagonal corners. It is noted that all elevators in the building are sized to accommodate at least two persons per car when considering social distancing requirement.
      • Signage at the elevator lobbies will be in place to encourage users to avoid touching elevator buttons directly.
      • All users must have an acceptable face covering on while using an elevator. The minimum requirement is a cloth face covering.
    • Cleaning Protocol:
      • Custodial staff will be instructed to perform cleaning of high touch areas, such as elevator buttons a minimum thrice daily.


    Outdoor Campus Grounds

    In order to limit the number of people on campus, and the duration that they are on campus, outdoor campus grounds will be closed in Phase I. The College will continue to plan and determine the best course of action as next phases are implemented. All outdoor campus grounds shall remain closed until plans to reopen are reviewed by the Committee.

    Gyms and Fitness Centers, Including Pools
    In order to limit the number of people on campus, and the duration that they are on campus, the gym, fitness center, and pool will be closed in Phase I. The College will continue to plan and determine the best course of action as next phases are implemented. The gym and fitness center and pool shall remain closed until plans to reopen are reviewed by the Committee and approved by CUNY and NYS.

    Hallways and Stairwells

    • Physical Preparation:
      • Hallways and stairwells will be marked for bi-directional and one-way traffic flow as applicable. (See Attachment A: Physical Distancing Plan)
      • Automatic sanitizing dispensers will be placed near stairwell entrances.
      • Signage to encourage social distancing.
    • Operational Preparation:
      • An acceptable face covering will be required for all occupants. The minimum requirement is a cloth face covering.
      • Loitering and gathering in the hallways and stairwells is discouraged. The hallways and stairwells will be monitored by college staff to prevent overcrowding and signage posted as a reminder to maintain social distancing and to discourage any loitering in hallways and stairwells.
      • The College will consider establishing a reporting mechanism for individuals to report hallways or stairwells that are routinely overcrowded.
      • Class dismissal may be staggered slightly to minimize crowding in hallways, lobbies and stairs.
    • Cleaning Protocol:
      • All high touch surfaces such as stairwell handles and railings will be cleaned throughout the day and disinfecting will take place thrice daily when spaces are occupied.


    Kitchens

    Kitchens will be closed during Phase I and shall remain closed until plans to reopen are reviewed by the Committee. The College will continue to plan and determine the best course of action as phases are implemented.

    Lecture/Classrooms
    Only those rooms approved by Administration will be in use during Phase I. The Committee will survey and assess each room to specify the number of occupants based on the size of the room and the phase in which the classroom is reopened.

    Each course must develop a program-specific plan with approved capacity and seating layouts. All plans to reopen classrooms and lecture halls must be reviewed and approved by the Committee prior to occupancy.

    • Physical Preparation:
      • Only the hands-on skills based instructions will be conducted on campus.
      • Occupancy limits will be below 50% of the fire code and the distance between seats must allow for 6 feet of separation between individuals. (Attachment A: Physical Distancing Plan shows the College’s proposed plan.)
      • High-touch communal resources, such as whiteboard markers, erasers and staplers have been removed from classrooms. Lab personnel and instructors will be provided supplies of resources for individual use only.
      • “Do not use” markings will be affixed to furniture to indicate safe distances where students may sit.
      • Classroom/lab diagrams have been prepared in compliance with the CUNY Guidelines and in consultation with program staff. The final plan will be shared with instructors and staff upon approval for compliance.
    • Operational Preparation:
      • All courses scheduled to be delivered online will remain fully remote. If any courses or discussion groups must meet, it must be done virtually during Phase I. This will be reevaluated for later phases. If a course is held in-person, ensure that there is a remote substitute for any quarantined or high-risk students. (25)
      • Delivery of the required in-person instructions to any quarantined or high-risk students will be postponed until they are safe to conduct or a remote substitute is developed with proper approval.
      • All students and instructors will be required to wear an acceptable face covering. The minimum requirement is a cloth face covering at all times when not presenting.
      • Students and employees engaged in activities that require individuals to come within 6 feet of each other will require additional PPE. The College will have adequate PPE supplies for use by staff, instructors and students as needed. (See Attachment C: Protective Equipment Requirements for details.)
      • The class schedules will be staggered or organized in cohort groups to limit the number of occupants in the classrooms and prevent overcrowding in the common areas. Each course returning to campus in Phase I will be required to have an attendance schedule in their approved plan. The plan shall indicate whether staggered schedules or cohort groups will be implemented and the number of students to be in a classroom at any given time per day. (25)
    • Cleaning Protocol:
      • Automatic sanitizing dispensers will be provided near the classroom.
      • The College will deep-clean each classroom, lecture hall or laboratory at least once a day.


    Lobby and Common Areas

    • Physical Preparation:
      • In addition to social distancing measures, plastic or Plexiglass barriers will be installed at each Public Safety post located at the building entrances to provide additional safety protection.
      • All waiting area seating will be moved, blocked off, or removed to ensure appropriate spacing between individuals.
        • Center III lobby fabric-upholstered seating shall be removed. The remaining furniture shall be reconfigured to allow for social distancing.
        • Shenker Hall lobby furniture shall be cordoned off
        • E-building Atrium furniture shall be reconfigured to allow for social distancing.
        • Hallway benches shall be marked “individual use only”
      • Break rooms (note: copy areas, and conference rooms are not in use and locked) will be restricted to ensure maintenance of social distancing protocols.
      • Signs will be affixed to walls and floors to regulate the use of common areas (including maximum occupancy) and physical distancing measures in accordance with public health rules and guidelines. See Attachment A: Physical Distancing Plan for details.
      • Reception areas will be off-limits to unauthorized personnel.
      • In addition to essential staff, all authorized persons (students, instructors and lab staff) will be required to complete the NYS health screening questions daily to gain entry to the facilities. (see Attachment H: Screening and Monitoring-Tracking Plan for details)
      • Infrared thermometers at building entrances are in place to check body temperature and to allow entry to campus. Only those with measured temperature below 100 degrees Fahrenheit will be granted entry.
      • No visitors will be allowed to gain entry to the College facilities unless approved in advance and with health screening.
    • Occupancy Preparation:
      • Waiting areas will be utilized only when absolutely necessary. Loitering or socializing in common areas are discouraged.
      • An acceptable face covering will be required for all occupants. The minimum requirement is a cloth face covering.
      • Doors shall be kept opened to avoid high touch points and to allow for enhanced ventilation, when feasible.
      • Individuals will be instructed to use outdoor areas rather than inside the building, if any overcrowding or queuing results from screening process.
    • Cleaning Protocol:
      • Common areas (e.g., lobby, security check-in) will be cleaned and disinfected daily at minimum.


    Office Space


    Office space will be used very minimally in Phase I. The Committee will survey and assess each individual area to provide guidelines to adhere the social distancing requirements based on the size of the room and the re-opening phase. All plans to occupy office space must be reviewed and approved by the Committee prior to occupancy.

    • Physical Preparation:
      • Signage will be posted to maintain the “Physical Distancing” requirements.
      • The occupancy of the office will be limited based on size of room and implementation phase.
      • Conference rooms will not be utilized and made off-limits to occupants.
    • Operational Preparation:
      • Only essential employees and individuals that are approved by their Division VP, in consultation with department Director/Chairperson or site director, will be allowed on campus. Individuals will be prohibited from entering College facilities without prior authorization, completion of the CUNY “Return to Work” training and screening. All meetings with students will be done using remote technology.
      • Faculty, staff and students not working in individual offices (e.g., those working in cubicles or on the open floor) must wear an acceptable face covering. The minimum requirement is a cloth face covering.
      • Staff and Faulty will follow staggered schedules where possible to reduce capacity, supervisors will coordinate access following Section IIC: “Phased Reopening”.
    • Cleaning Protocol
      • Offices will be inspected and cleaned before reopening. General routine cleaning practices will resume when space is reoccupied. Custodial staff will disinfect on a daily basis. Occupants of the College will be vested with the responsibility of cleaning their personal work areas.
      • The Office of Environmental Health and Safety will review the cleaning protocol performed, and inspect offices before reopening.
      • All HVAC filters for the occupied space have been replaced, equipment is thoroughly cleaned and inspected for mold, drains have been flushed and all plumbing devices in accessible restrooms and public areas have been activated to eliminate presence of stagnant water.


    Restrooms

    • Physical Preparations:
      • The college has installed paper towel dispensers and has disabled/taped off hand dryers.
      • All restroom plumbing devices/ soap dispensers/paper towel dispensers are already equipped with touchless sensors to minimize device contact.
      • Health advisory messages/signs will be posted in the restrooms to communicate the importance of hygiene, physical distancing and wearing of masks. All restrooms will have signs asking employees to wash hands before and after using the restroom.
      • Trash containers will be placed by the door where the door cannot be opened without touching the handle.
      • Stalls, urinals and faucets will be marked “Not in Use” to comply with the social distancing requirements as stated in guidelines and new occupancy limits. (See Restroom plans in Attachment A: Physical Distancing Plan)
      • Hand sanitizing dispensers will be located near restrooms prior to re-reopening.
    • Operational Preparations:
      • Sign will be posted to limit the number of occupants in the restrooms at any given time.
      • An acceptable face covering will be required of all occupants. The minimum requirement is a cloth face covering.
      • Entrance doors will be kept open, where feasible.
    • Cleaning Protocol:
      • Restrooms shall be cleaned and sanitized frequently throughout day.
      • All high touch surfaces will be wiped down with disinfectants by custodial staff thrice daily basis.
      • Restrooms will be deep-cleaned once per day.
      • Documentation detailing methods, chemicals utilized, schedules, inspection reports and training records should be made available, upon request.


    Waiting Room for Emergency Response

    • Physical Preparation:
      • The College has designated a room in E/Shenker Hall and in Center III buildings to be used as waiting rooms for emergency response, in the event an individual becomes symptomatic and is not well enough to safely go home or seek medical attention on their own. (See Attachment A: Physical Distancing Plan)
      • Negative air machines with HEPA filter will be installed in each room to provide negative air pressure.
      • The room will be equipped with an infrared thermometer, sanitizing wipes, tissues and hand sanitizers.
    • Operational Preparation:
      • Space will be labeled “Restricted Area” “Authorized Personnel Only”.
      • The individual will be held in the designated location until first responders (e.g. paramedic/EMT or ambulatory service) arrive to transport them to a medical facility.
      • When feasible the room will remain closed for a minimum of 24 hours prior to cleaning and disinfection. (see Section II B: Hygiene, cleaning and disinfection for details)
    • Cleaning Protocol:
      • The College will follow CDC guidelines on "Cleaning and Disinfecting Your Facility" and provide for the cleaning and disinfection of area.
  • C. Operational Activity


    The College will have an approved reopening plan in place, as per Part 1.B Governance, before anyone other than essential workers enter the campus (with limited exceptions, as approved by New York State, such as Research and Incubator-type facilities). Everyone on campus must adhere to campus plans. (18)

    General Considerations

      The Coronavirus Campus Coordinator, along with the Communications Subcommittee will work with the Office of Human Resources to notify faculty and staff of new workplace policies and changes prior to reopening and upon resuming operations. The College will provide:
      • Training on new or modified working schedules, how employees can stay up to date on new scheduling requirements, and how to make requests for schedule changes (5).
      • Awareness training on cleaning and disinfection along with proper use of PPE, and other precautionary measures (5).
      • Staff are to check in with their manager or supervisor to determine when they will be permitted to return to campus, and what their responsibilities are (34).
    • Any person entering the College will be required to complete the NYS Health Screening process each day, using the Everbridge health screening app., including visitors. In the event an individual does not own a smart phone, the College’s online screening form can be used and follow up with Public Safety or a designated screener upon arrival on campus. All entrants will be checked for temperature upon entry to the campus.
    • An acceptable face covering is a requirement for all occupants. At minimum occupants must wear a cloth face covering.
      • All staff, students and instructors will be informed of the requirement to wear an acceptable face covering when at the College, at a minimum, a cloth face covering. In addition, vulnerable populations will be provided reasonable accommodations to delay their in-person instructions at an appropriate and safe time without any negative repercussions.
      • If an occupant refuses to wear a mask while on campus, they will be prohibited from the campus until individual complies with the acceptable face covering requirement.
    • Before returning to campus, all employees must complete an online health and safety COVID-19 “RETURN TO WORK” training available on Blackboard.
    • All individuals on campus should carry a CUNY ID or the LaGuardia app at all times. You can access your ID thru the LaGuardia app.
    • Gathering and congregating in communal spaces will be discouraged.
    • The College will provide signage affixed to floor and walls as a reminder/guide at entrances, elevators, and bathrooms for teams or cohorts to limit density and prevent cross contamination where possible.
    • The College will encourage walk or bike to campus. Racks will be provided at the college’s parking lot at no charge for users to secure their bikes.
    • The College will encourage students, faculty and staff who use public transportation or ride sharing to follow CDC guidance on how to protect yourself when using transportation. Additionally, encouraging them to commute during less busy times and wash their hands as soon as possible after their trip.
      • While the College/University cannot ensure the safety of public transportation, the College/University recognizes that most of the College population relies on public transportation. For this reason, staggered class schedules have been planned.
    • The College will train employees on how to adequately put on, take off, clean (as applicable), and discard PPE, including but not limited to, appropriate face coverings in accordance with CDC requirements.
    • Personnel performing screening activities are required to view the NYS screeners’ virtual training video posted on Blackboard.
    • If COVID-19 cases develop, campuses will restrict social contact and mobility across campus particularly in affected areas (e.g. shutting down some functions).
      • The College will temporarily move all classes/offices involving an infected individual to online/remote until all contacts can be tested.

    Student COVID-19 Conduct Protocol
    The City University of New York takes the well-being and safety of our students, faculty and staff very seriously. During the pandemic, we all have an obligation to behave in a responsible manner per the guidance approved in your campus’ re-opening plan to prevent the spread of the coronavirus. Responsible behavior extends to your off-campus and personal lives, which can affect your ability to transmit the virus on campus,

    including at a minimum:

    • always wearing a mask when on campus and when gathering with other individuals
    • maintaining physical distance of at least six feet on campus and when gathering with individuals outside the classrooms and other areas
    • limiting the size of on campus gatherings;
    • minimizing and limiting the size of events gatherings with other students

    Article XV of the CUNY bylaws requires that each student obey policies, regulations, and orders of the University/College. Students are reminded that the Rules and Regulations for the Maintenance of Public order pursuant to article 129a of the education law (“Henderson Rules”) prohibits:

    • behaviors that recklessly or intentionally endangers the health of others
    • behavior that interferes with the institution’s educational processes.
    • failure to comply with the direction of a University official

    The University is committed to adhering fully to current and future directives about social encounters from the federal, state and local public health officials. Any student found in violation of these directives may be subject to discipline under article XV of the CUNY bylaws.


    Operational Considerations Involving Online Course Teaching and Learning Support:
    To allow faculty, staff and students to prepare and create conditions for an effective Fall 2020 and recognizing that instructions will be almost exclusively online, the College shall ensure that instructional delivery and student support is guided, first and foremost, by our commitment to equity and our obligation to protect the health and safety of all students, faculty and staff, along with our commitment to facilitate the maintenance of academic momentum and the achievement of learning outcomes for all LAGCC students.

    • Faculty Professional Development – the College will provide professional development and support, for faculty and staff, on effective online teaching and remote student support services.
    • Instructional Technology Literacy – the College will provide online training modules for all educational technology platforms, broadly used at the College, so as to ensure the necessary preparation and certification of students and faculty prior to the beginning of the session.
    • Instructional Technology Software Platforms – the College will ensure necessary instructional technology software is available and properly supported for both students and faculty.
    • Online Behavior Best Practices Protocols – the College will provide faculty and students clearly stated language about appropriate behavior in an online learning environment. This will include a delineation of freedom of speech and acceptable behavior versus abuse towards faculty and fellow students. The College will also provide both faculty and students a clearly stated procedure for reporting of any abuses.
    • Campus services – Most are offering support to students by email and/or by phone. All campus services and contact information are listed on the College’s Campus Services page, including Distance Learning Resources and Faculty Resources. LAGCC will ensure that the whole of its website provides up to date information necessary for the proper functioning of the College. This will include regular fact checking and regular updating where necessary.


    Operational Considerations for Vulnerable Populations:

    The College, for this Plan, will provide options for Vulnerable Populations, including:

    • Offering options for faculty and staff at higher risk for severe illness including older adults and people of all ages with certain underlying medical conditions that limit their exposure risk (e.g., telework and modified job responsibilities). Offering options for students at higher risk for severe illness that limit their exposure risk (e.g. virtual learning opportunities or delay the required in-person training).
    • The College will inform faculty to check in with students as frequently as possible and work with Student Affairs to report safety and welfare concerns to respective agencies, consistent with applicable law.
    • Putting in place policies to protect the privacy of people at higher risk for severe illness regarding underlying medical conditions in compliance with applicable federal and state privacy and confidentiality laws.
    • Students will be informed of the availability of services on campus for “food insecure” students.


    Operational Considerations for Reclosing in the Event of an Outbreak:

    • The College will monitor health conditions to detect infection, with clearly defined measures, that will serve as warning signs that infection may be increasing.
    • If the local health situation deteriorates or community spread is occurring on campus, the College will review the situation, consult with the Chancellery/COO’s Office, local/state officials and health authorities to determine whether the campus needs to ramp down.
    • The College will adopt protocols for updating students, faculty and staff on the status of health markers across the campus.
    • Any decisions regarding ramp-down will be widely communicated to ensure the safety of the CUNY-wide community.
    • See Attachment F: Reclosing/Ramp Down Plan.


    D. Campus Deliveries and Drop-Off

    • The College will have a designated area for pickups and deliveries. (41)
    • The College will implement alternative delivery/receiving protocols (e.g. curbside pickups for parcels as well as contactless deliveries and signature) and coordinate drop-offs remotely to avoid contact and overlap.
    • Signs shall be posted outside of the designated loading dock, with the name of the loading dock and main number for receiving and delivery.
    • The College will provide acceptable PPE for delivery workers and mail room staff for the duration of the delivery process as applicable (28).
    • Packages will be delivered by a designated member of the receiving department at a designated location. The process can change as needed to support social distance requirements.
    • Correspondences will be pick up by appointment only at a designated location.
  • II: Places


    A. Personal Equipment

    • The College will adhere to OSHA standards for personal protective equipment (PPE). Common PPE that will be used to protect employees and others include surgical/procedural masks, face shields, respirators, gloves and safety glasses. (22)
      • Cloth face coverings are not medical personal protective equipment. (9) Medical grade masks (N95) will be reserved for healthcare workers, first responders and those performing higher risk tasks that require close contact.
      • Cloth face coverings or disposable masks shall not be considered acceptable face coverings for workplace activities that require a higher degree of protection for face covering requirements. For example, if N95 respirators are traditionally required for specific activities, a cloth or homemade mask will not suffice.
    • PPE usage requirements:
      • Minimum requirement for individuals accessing the College facilities is a cloth face covering.
      • Any time individuals come within 6 feet of another person who does not reside in the same household, an acceptable face covering must be worn (44). Acceptable face coverings include, but are not limited to, cloth (e.g. homemade sewn, quick cut), surgical masks, KN-95 and N95 respirators.
        • Surgical/procedural masks, cloth face coverings or respirators will not be required and should not be placed on:
          • Babies and children younger than 2 years old
          • Anyone who has trouble breathing or is unconscious
          • Anyone who is incapacitated or otherwise unable to remove the cover without assistance (9)
    • Employees, students, faculty, and visitors will be required to wear acceptable face coverings in common areas or situations where social distancing may be difficult to maintain such as riding in elevators, entering/exiting classrooms or student centers, and when traveling around the campus (corridors and stairwells) (44).
    • Vendors/Contractors will be required to wear an acceptable face covering while on campus.
    • The College will provide reasonable accommodations to employees/students that are unable to wear a surgical/procedural mask or cloth face covering due to medical conditions.
    • Faculty, staff and students not working in individual offices (i.e. those working in cubicles or on the open floor) must wear an acceptable face covering.
    • Employees must wear face coverings when interacting with clients or coworkers within a 6-foot distance and without a physical barrier (44).
    • The College will procure, fashion, or otherwise obtain acceptable face coverings and PPE, provide such coverings to their employees including, but not limited to those who directly interact with students or members of the public while at work at no cost to the employee, pursuant to NYS Executive Order 202.16, as amended.
      • The College will follow CDC guidelines for Optimizing Supply of PPE and Other Equipment during Shortages and have an adequate supply of face coverings, masks and other required PPE on hand should an employee need a replacement (42).
      • The procurement department will continue to work with Administration and the Office of Environmental Health and Safety to ensure that the College is procuring the appropriate quality and type of PPE.
      • The College will have sufficient inventory of PPE prior to resuming any on-campus activities.
      • All supplies will be stored, tracked and issued by a designated department(s). Delivery of PPE, and other relevant supplies, will be coordinated by the designated department(s).
      • See Attachment C: COVID-19 Protective Equipment Requirements for details.
    • Other high-risk employee groups that will be provided PPE (e.g.,, masks, face shields, glove and safety glasses, isolation gowns) include customer-facing employees, employees who regularly interact with non- employees, employees doing clinical/field work off campus and employees conducting health screenings or aiding a suspected or confirmed COVID-19 person (22).
    • The College is not responsible for providing students with PPE, except for specific academic programs as determined by the associated academic department.
    • Academic Programs that require students to engage in close contact simulations for instructional laboratories and complete field work (e.g., Nursing, PT, OT, EMT/EMS, and Medical Assistance, etc.) are required to develop a PPE protocol for the program in accordance with the College’s PPE requirements, CDC guidelines for Optimizing Supply of PPE and Other Equipment during Shortages and all applicable regulations. Procurement and distribution to ensure an adequate supply is available for use and replacement when PPE becomes soiled or damaged, is the responsibility of the associated academic department.
    • Minimum PPE Requirements:
      • On campus labs
        • The minimum PPE required for students and employees participating in on-campus laboratory instructions, adhering to the minimum 6 feet social/physical distancing and other applicable requirements in this plan, will be an acceptable face covering
        • Students and employees engaged in activities on campus that require individuals to come within 6 feet of each other will require additional PPE. PPE will consist of one of the following:
          • Face Shield with acceptable mask
          • Mask with attached shield
          • Protective eyewear with acceptable mask
      • Off-site clinical/field work
        • Students and employees attending clinical/ externships must follow the policies and rules of the sponsoring agency in terms of PPE and Hygiene.
        • In case the proper PPE is not provided by the sponsoring program, students and employees must bring the PPE with them, for use at the off-site facility clinical/ externships.
      • Staff performing cleaning and disinfection must use disposable gloves; clean hands immediately after discarding gloves; wear eye protection when there is a potential for splash or splatter to the face; and wear gowns, aprons, or coveralls to protect clothing (18).
      • When sitting in offices or enclosed private workspaces alone, employees do not need to wear a mask or face covering. In addition, employees must be ready to wear/put on an acceptable face covering immediately, if an individual un-expectedly comes within 6 feet or less of their workspace. Employees must avoid touching their eyes, nose, or mouth when removing masks, and wash hands immediately before and after removal (7).
      • Face coverings should be cleaned by the user or replaced after use or when damaged or soiled. It may not be shared, and should be properly stored or discarded (41). The College will encourage all to follow CDC guidance for usage and cleaning, including washing and drying of face coverings.
    • The College will allow any individual to wear their own protective face covering (e.g. surgical masks, N95, KN95, or face shields) as long as it complies with the College’s policies and applicable regulatory requirements of protection for the specific activity (41, 42). Employees shall follow their routine policies and procedures for personal protective equipment (if any) as required per all applicable OSHA standards. (41)
    • The College, through its Office of Environmental Health and Safety, will train employees on how to adequately put on, take off, clean when applicable and discard PPE. Such trainings should be extended to students if the College or academic department is supplying PPE.
    • The College will place plans and signage to limit the sharing of objects, such as laptops, notebooks, touch screens, writing materials, tools, keys and vehicles as well as the touching of shared surfaces, such as conference tables and registers, when it is not feasible employees will be required to wear gloves or practice proper hand hygiene.
    • Protective eyewear
      • Individuals engaged in activities that require them to be within 6 feet of another person will be required to wear protective eyewear (e.g. safety glasses, goggles and face shields).
    • Gloves
      • Individuals will be required to wear gloves while handling food products for consumption by others. (43)
      • Individuals expected to collect or distribute materials throughout the workday (e.g., mail services, cashiers) will wear disposable gloves while handling materials and practice proper hand hygiene or use hand sanitizer after gloves are removed when a hand washing sink is not available.
      • Individuals that require a specific type of gloves related to their job duties (i.e. chemical resistant gloves, heat resistant gloves, cut proof gloves, etc.) are to continue the normal protocol of use.


    Disposal of Personal Protective Equipment:

    • Cloth face coverings may be reused after proper washing with soap and water. If cloth face covering is damaged, it should be disposed of as regular trash.
    • Gloves, facemasks, face shields or other PPE (i.e.: gowns or coveralls) are to be disposed of as regular garbage.
    • PPE that is soiled with blood or bodily fluids are to be disposed as biohazardous waste in designated biohazardous red waste collection bins.


    B. Hygiene, Cleaning and Disinfection

    • The College will adhere to hygiene, cleaning and disinfection requirements as advised by the CDC and NYSDOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable.
    • The College will maintain logs that include the date, time, and scope of cleaning and disinfection. The College has identified a cleaning and disinfection frequency for each facility type and assigned responsibility.
      • The Executive Director of Facilities Management and Planning (or position designated by the Coronavirus Campus Coordinator) has established log, with the required information after each cleaning and disinfection activity. The Executive Director of Facilities Management and Planning (or position designated by the Coronavirus Campus Coordinator) will determine cleaning regimens for specific spaces and to establish a frequency schedule for each facility type and the housekeeping team assigned to the task. The head of campus facilities/designee will report to the Coronavirus Campus Coordinator regularly on the status of the cleaning regimen and the log.
        • Each building will be assigned a supervisor and a group of teams. Logs, checklists, and other forms of documentation will be completed by building supervisor to track activities such as targeted deep-cleaning, disinfecting tasks, and other related activities. The data will be collected daily or as appropriate, reviewed, and analyzed by the Superintendent and department manager. Based on this data, adjustments will be made to maintain the Custodial Department’s day-to-day operations efficiently. (see Attachment D: Cleaning and Disinfection Plan for details)
    • The College will provide and maintain hand hygiene stations around the institution, as follows (44):
      • For hand washing: soap, running warm water, disposable paper towels, and a lined garbage can.
      • For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where hand washing facilities may not be available or practical.
      • Touch-free hand sanitizer dispensers are available throughout common areas, such as at the building entrances and exits, corridors, and elevator lobbies.
      • Signage will be posted near hand sanitizer stations indicating that visibly soiled hands should be washed with soap and water; hand sanitizer is not effective on visibly soiled hands. (see signage for additional information)
      • The College will recommend and reinforce hand washing with soap and water for at least 20 seconds. (9)
    • Receptacles will be placed around the institution for waste disposal including paper towels and PPE. (41)
    • The College will choose to provide appropriate cleaning and disinfection supplies for shared and frequently touched surfaces, for employees, and encourage their employees (or cleaning staffs) to use these supplies following manufacturer’s instructions for use before and after use of these surfaces, followed by hand hygiene. (41) Campuses may provide such supplies for others.
      • To reduce high-touch surfaces, touch-free amenities such as water fountains, hand sanitizer and paper towel dispensers will be installed. (41) Where installing touch-free amenities is not feasible, the College will at a minimum, make hand sanitizer available near high touch surfaces.
      • Occupants of the campus will be vested with the responsibility for cleaning their personal work area. The College will provide workspaces with cleaning supplies to support self-servicing of touch points, as feasible.
        • For college-owned vehicles, drivers will clean and disinfect high touch points on and in vehicles before and after each user. Disinfecting supplies will be stored in each vehicle. (18)
        • Where cleaning and disinfecting supplies are not provided within a Science/Health Sciences laboratory, for students and instructors to use before and after handling of shared equipment/models, College Laboratory Technicians or designated personnel will be responsible for cleaning and disinfecting laboratory equipment including, bench tops after each class.
        • Designated IT technicians, or personnel responsible for the maintenance of computer lab equipment, will be responsible for cleaning and disinfection of the keyboards as needed.
    • The College will conduct regular cleaning and disinfection of the facilities as per NYSDOH’s “ Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19” (see Attachment D: Cleaning and Disinfection Plan for details)
      • Cleaning and disinfection will be rigorous and ongoing and will occur at a minimum once daily, or more frequently as needed.
        • Routine cleaning and disinfection will continue as normal of all non-shared/common area(s) per the custodial schedule.
        • Cleaning and disinfecting of frequently used/ touched common areas will occur thrice a day (e.g., elevator keys, restrooms, railings, grab bars).
        • Restrooms will be cleaned and sanitized frequently throughout the day and deep-cleaned once a day.
    • The College will have sufficient inventory of cleaning and disinfection products prior to resuming any on campus activities.
      • The procurement department will continue to work with Administration and the Office of Environmental Health and Safety to ensure that the College procures the appropriate products.
    • The College will use Department of Environmental Conservation (DEC) list of products registered in New York State and identified by the EPA as effective against COVID-19 will be used as disinfectants.
      • If cleaning or disinfecting products, or the act of cleaning and disinfecting causes safety hazards or degrades the material or machinery, either the use of hand hygiene stations in between and/or disposable gloves, and/or limitations on the number of employees using such machinery requirement will be enforced. (42)
    • The College is expected to follow CDC guidelines on “ Cleaning and Disinfecting Your Facility” if someone is suspected or confirmed to have COVID-19(41)
      • The campus will provide for the cleaning and disinfection of exposed areas in the event an individual is suspected/confirmed to have COVID-19, with such cleaning and disinfection to include, at a minimum, all heavy traffic areas and high-touch surfaces (e.g., elevators, lobbies, building entrances, badge scanners, restrooms, handrails, door handles, etc.). (41)
      • Areas occupied by the suspected or confirmed COVID-19 individual, such as offices, classrooms, bathrooms, and common areas will be closed off immediately when feasible. If not feasible to close off the affected area(s), the College will close operations as applicable. (41)
      • Closed areas are to remain closed for a minimum of 24 hours before cleaning/disinfection procedures begin. If 24 hours is not feasible, wait as long as possible following the Office of Environmental Health and Safety (EHSO) directives.(41)
        • Isolate papers or any soft (porous) surfaces for a minimum of 24 hours before handling. After 24 hours, remove soft materials from the area and clean the hard (non-porous) surfaces per the cleaning and disinfection recommendations. Isolate hard (non-porous) surfaces that cannot be cleaned and disinfected for a minimum of seven (7) days before handling
      • Upon notification, Facilities will increase outside air intake and when feasible outside doors and windows will be opened to increase air circulation in the area prior to the cleaning/disinfection. (41)
      • Upon notification housekeeping department will schedule and perform a rigorous cleaning and disinfection of the area(s) (i.e. offices, classrooms, bathrooms, and common areas) of concern following EHSO directives. (41)
      • Only EPA registered antimicrobial products given on “List N: Disinfectants for use against SAS-CoV-2, the cause of COVID-19”, will be used at the College.
      • If the scope of the cleanup is beyond the capability of the housekeeping personnel, a certified outside vendor may be hired to perform the cleaning and disinfecting.
      • Any area that is not cleaned must remain closed for a minimum of seven (7) days as per current guidance from the CDC.
      • If more than seven days have passed, since the person who is suspected or confirmed to have COVID-19 visited or used the facility, additional cleaning and disinfection is not necessary, but routine cleaning and disinfection will continue. (41)
      • If the machinery or equipment in question are not accessible to employees, or have not been used by someone infected with COVID-19, additional cleaning and disinfection is not necessary, but routine cleaning and disinfection will continue.
      • If machinery or equipment are thought to be contaminated or is shared by many, disinfect surfaces using EPA approved and products listed on the EPA List N: Disinfectants for Use against SARS-CoV-2 and that are appropriate for the surface before and after use followed by proper hand hygiene.
      • If machinery or equipment are thought to be contaminated and cannot be cleaned, they are to be isolated for seven (7) days before handling.
      • Area(s) of concern, are not to be reopened until cleaning and disinfection has been completed and cleared for occupancy by EHSO.
        • Individuals without close or proximate contact with the person suspected or confirmed to have COVID-19 can return to the work in the area or resume on-campus activities immediately after cleaning and disinfection. (41)
    • The College will avoid use of furniture that is not easily cleaned and disinfected (e.g., cloth fabric sofas).
  • C. Phased Reopening
    The College will assume a gradual expansion of the number of activities on campus and in the field while ensuring compliance with sound public health practices including the use of heightened cleaning, staggered access, and physical distancing protocols (36). Every effort will be made by the College to keep all activities that can be performed remotely, remote and online, and avoid in-person on-campus activities to the extent possible. All proposed plans to resume on- campus activities will be assessed by the Reopening Committee.

    Note: Members of the campus community will not be required or permitted to return to campus if campus reopening plans, as approved by the Chancellery/COO’s Office, determines that particular sets of activities can and should be accomplished remotely (34).

    General

    • The College’s Campus Coronavirus Coordinator is designated by the College as the campus safety monitor whose responsibilities include continuous compliance with all aspects of the campus’s plan and reporting to the designated governance accordingly.
    • Per NYS Guidelines, the College will phase-in reopening activities to allow for operational issues to be resolved before activities return to normal levels.
      • The College will limit the number of employees, hours, and number of students when first reopening so as to provide operations with the ability to adjust to the changes. A phased reopening of campus activities will allow students, faculty and staff to adjust to necessary changes, such as the implementation of new telework/telecommuting policies, flexible learning/grading policies, etc. (41)
    • Transitioning between phases will be condition-based, and assessed through a periodic risk analysis (25), and upon up-to-date information about the health of the CUNY community as reported in daily campus Coronavirus Liaison reports and consultations with State and local health officials.
    • On-campus activities from any present phase will be shut down quickly if a return to an earlier phase is required. Should public health conditions change for the worse in any phase, activities will be ramped down accordingly.
    • For any activity proposed to resume on campus:
      • The plan will include specific conditions, including type of activity, density, staggered schedules, physical distancing, cleaning/hygiene protocols, and other requirements. Each plan will include the data and guidelines from the previous phase, to help assess capacity and best practices as the College gradually reopens.
    • Prior to commencing reopening, the College will establish plans for rigorous enforcement of social distancing including but not limited to:
      • Scheduled work shifts
      • Required face coverings
      • Social distancing between building occupants
      • Self-checks and testing
      • Cleaning and disinfecting
    • Throughout any phased return to campus, the College will enforce strict social distancing, use of PPE and cleaning protocols (11).
    • The College will provide reasonable accommodations to students, faculty and staff who have a medical condition or other applicable risk factor.
    • In addition to following a risk-based approach, the College will periodically evaluate the status of its reopening phase to advise the Chancellery/COO’s Office of its intent to safely proceed to the next phase of reopening. This will be contingent on health numbers continuing to improve/stay stable, supplies of PPE remaining available, and whether the safeguards the campus has implemented are effective at mitigating the inherent risks of the next phase of reopening.
    • The College will pilot each phase for a session to avoid disrupting student learning mid-session.
    • In progressing through each phase, the Chancellery/COO’s Office and the College’s Reopening Committee will be responsive to local health conditions and continuously monitor and modify the reopening approach.
    • The College will require the development of individualized plans for each course/program, activity, and physical area prior to resuming on campus activities. The following, along with public health protocols, will be considered at each Phase:
      • Availability of PPE for the campus.
      • Provisions for hand sanitizer and enhanced cleaning and disinfecting.
      • Physical distancing plan: 6 feet of physical distance and occupancy requirements.
        • Number of students and faculty present in each session
        • Length of each session
        • Nature of activities
      • Responses to the daily health template from students, faculty and staff. (See Section III.A. ‘Screening’ for additional information about the template)
        • Additional screening or tracing that may be required
      • Required trainings for faculty, staff and students prior to returning to campus.
      • Public health practices: face coverings, 6 feet of physical distancing, cough/sneeze etiquette, hand hygiene.
      • State of mass transit as many faculty, students, and staff come to the campus via public transportation.
      • College’s communication plan.
      • Provisions for populations.
      • Thresholds for moving to the next Phase, as well as thresholds for possible ramp down or closure will be closely monitored. (All city, State and CUNY public health protocols will be followed)
      • The Reopening Phase Plan will be constructed with the notion that as a new Phase is implemented, activities from prior Phases will continue and possibly expand with additional safeguards in place as density on campus increases. See Attachment E: Phase-In Plan for details.
        • Phase 0 – essential staff only and operations
        • Phase I – Maximum occupancy: contingent on social distancing capacity, up to 25% of normal campus occupancy
        • Phase II – Maximum occupancy: contingent on social distancing capacity, up to 50% of normal campus occupancy
        • Phase III – Maximum occupancy: contingent on social distancing capacity, up to 75% of normal campus occupancy
        • Phase IV– Fully Reopened at 100% of normal campus occupancy

    D. Communications Plan
    The College has developed a communications plan (provided in Attachment G: Communication Plan) for students, parents or legal guardians, employees and visitors that includes applicable instructions, training, signage, and a consistent means to provide individuals with updated information. The Chancellery and the Provost’s Office will continue to communicate CUNY-wide information and policy via CUNY’s Coronavirus Update page, while campuses will communicate information specific to their community.

    • The College will engage with their community members (e.g. employees, students, interested organizations) when developing reopening plans. Plans will identify who were the groups of people involved and engaged throughout the process. (See Attachment I: Campus Reopening Committee Members for details)
    • Various elements of campus reopening plans will be communicated to College stakeholders, particularly students, faculty and staff. The College will have flexibility to release messaging specific to their plans.
      • Campus communications will be made available/archived in a single location on campus websites and will acknowledge CUNY’s Coronavirus Update page: https://www.cuny.edu/coronavirus/.
    • The College has identified its Director of Marketing and Communication, Georgina (Gina) Taraskewich, to coordinate all COVID-19 related communications and to coordinate with their Campus Coronavirus Coordinator and the Chancellery/COO’s Office.
    • LaGuardia will utilize a variety of methods/platforms for communicating with students/faculty/staff (e.g. developing webpages, emails, texting, social media and other options to share instructions, training, signage and information). See CDC communications resources which provide a social media toolkit, print material, videos, etc., at: https://www.cdc.gov/coronavirus/2019-ncov/communication/index.html.
      • The College will use different communication tactics for each stakeholder group.
        • Administrators, department leaders, faculty, staff: email, virtual forums/town halls
        • Students and parents: email, texting, social media, virtual forums/town halls, website/hotline
        • Alumni: email, website/hotline
        • Local community: email, social media
    • The College will continue to utilize the communications channels consistently as a means to provide updated information. (See Attachment G: Communication Plan for details).
    • The College will adopt a communications approach that emphasizes transparency that is customized to the campus:
      • Communicate to students/faculty/staff what is being done to mitigate the spread of COVID-19 (e.g., disinfection routine, health policies for staff, and health & safety measures in place).
      • Communicate to faculty and staff any required training to help them adjust to new campus behaviors.
      • Communicate plans for reopening and drive adherence to new protocols within those plans. (Information and guidance for students and their parents also will be essential).
      • Establish formal and informal routes of communication for employees to express concerns, questions, comments, and feedback (5).
      • The College will train all personnel on new protocols and frequently communicate safety guidelines.
      • LaGuardia will encourage all students, faculty, staff and visitors to adhere to CDC and NYSDOH guidance regarding the use of PPE, specifically face coverings when a social distance of 6 feet cannot be maintained, through verbal communication and signage.
      • Coronavirus Campus Liaisons have responsibility upon the identification of positive cases to immediately notify the SVC for Institutional Affairs and the Campus Coronavirus Coordinator. The Campus Coordinator will ensure that the local/State health officials are immediately notified and will work with the Reopening Committee and the Chancellery/COO’s Office on subsequent communications. The Liaisons will receive, collate and distribute information about the health of the campus community as compiled from the NYS daily health screening template (including data on positive cases) (see Section III.A. ‘Screening’ for additional information)
      • Coronavirus Campus Liaisons will provide information on the health of the campus community to the SVC for Institutional Affairs and the Campus Reopening Committee, which can then prepare communications as needed. Campus Reopening Committee(s) will be responsible for answering questions from students and faculty regarding COVID- 19 health emergency and plans put forward by the institution.
        • Campus Reopening Committee(s) will work closely with the Chancellery/COO’s Office to monitor health conditions and jointly develop monitoring strategies.
        • The Campus Reopening Committee(s) will also work closely with the Chancellery/COO’s Office to coordinate with local health departments, as needed, and other higher education institutions.
    • The College’s signage plan is included in Attachment B of this document. Signs will be posted in high visibility areas inside and outside of each building (including common areas, restrooms, shared office spaces, classrooms, etc.), such as signs provided by CDC on promoting everyday protective measures and describing how to stop the spread of germs, properly washing hands and properly wearing a cloth face.
      • The signs will be used to communicate
        • Reminders of proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols;
        • Specific room or space occupancy limits, if applicable; and
        • Additional precautions that must be observed for unique spaces
      • Floor markings or barrier tape may be used where necessary to promote physical distancing (36). For more information on signage see Part 1, Section II. A. ‘Physical Distancing’ and Section I. B Guidance for Specific Spaces.
        • Note: For directional signals or floor markings in hallways to work, faculty, staff and students must keep such areas clear from gatherings.
    • The College will announce via email, and as per College’s Communication Plan (See Attachment G: Communication Plan for details) our policies, as well as the existence and application of departmental safety plans and the campus-wide plan. Safety plans will be conspicuously posted in applicable public places on campus.
    • Public Safety personnel will be trained on campus policies and safety plans, as well as their enforcement, including identifying and recording violations and how to manage non-compliance. (18) (41)
    • In all rented spaces where the College operates, the designated person(s) will work with building management to help facilitate any building-wide communications.
    • Campus communications plan(s) will require that anyone receiving essential visitors expected to enter the site will provide the head of campus facilities with a log of those essential visitors expected to enter the building (41) and coordinate with building management regarding screening. This will enable screening and tracing processes as described in Section III. (e.g. Third-Party Contractors)
    • Crisis-specific principles to guide all messages:
      • Communicate clearly, simply, and frequently (25).
        • Focus on best practices, what people should do, not what they shouldn’t do
        • Tailor messaging to specific groups
        • Repeat health risk-related messages multiple times
      • Choose candor over charisma (25).
        • Focus on facts and transparency
        • Engage stakeholders and share your experience
      • Revitalize resilience (25).
        • Celebrate the positive
        • Give people ways to contribute
        • Reinforce a common social identity
      • Distill meaning from chaos (25).
        • Set clear goals and be accountable
        • Respond to criticism constructively
    • III. PROCESSES


      A. Screening and Testing

      LaGuardia Community College has designated, V.P. of Administration, Shahir Erfan, as the College’s Coronavirus Campus Coordinator who will act as the central point of contact(s) and whose responsibilities include continuous compliance with all aspects of the site safety plan. The Coordinator may delegate responsibilities depending upon activity, location, shift or day. The Coordinator is responsible for receiving (from Coronavirus Campus Liaisons or other health care personnel), and attesting to having reviewed, all screening activities. The Liaison is the party who will receive, compile and report COVID-19 exposures, either via the submission of the NYS Daily Health Screening Template (described below under ‘Screening’), or via campus screeners if an in-person screening is completed on campus.

      Returning to Campus
      The following protocols are to be established and publicized prior to the approved return of students, faculty and staff to the Campus, and strictly enforced thereafter.

      • The College will communicate that employees who are sick must stay home or return home if they become ill at work.
        • The College will ensure that faculty, staff, and students know they must not come in to work if they are sick, and must notify CUNY officials (e.g., Coronavirus Campus Liaison via the template) if they become sick with COVID-19 symptoms, test positive for COVID-19, or have been exposed to someone with COVID-19 symptoms or a confirmed or suspected case.
      • Any student, faculty, or staff member diagnosed with COVID-19 by theirhealthcare provider must notify the Coronavirus Campus Liaison via the template.
      • Before returning to campus, students, faculty, and staff who have been sick with COVID- 19 symptoms, tested positive for COVID-19, or have been potentially exposed to someone with COVID-19 , within the past 14 days, must follow CDC guidance to self-isolate or stay home (9).
      • Campuses should remain aware that quarantine of students, or employees may be required after travel, per current CDC and NYSDOH guidance.


      Screening:

      The College’s screening protocol depicted in Attachment H: Screening Plan and the following will be implemented:

      • Mandatory regular NYS health screening of their employees, students and, where practicable, scheduled visitors (e.g., on-campus tour groups), but such screening will not be mandated for delivery personnel
        • Any person entering the College will be required to complete the NYS Screening process each day, using the Everbridge health screening app. In the event an individual does not own a smart phone, the College’s online screening form can be used.
        • o Campus visitors (e.g. members of the public allowed to use campus facilities) will be required to download the Everbridge app and follow the Visitors’ Guide
        • Public Safety Staff and/or Campus Screener(s) have been designated to ensure everyone entering the campus has recently completed the health screening and is approved to enter the campus.
        • Screeners will also be able to enroll “Guests” within the Everbridge portal and conduct pre- screening at the entrance and assist employees who do not own a smart phone, but have completed the College’s online screening form.
        • All entrants will be checked for temperature upon entry to a building.
      • Screenings will identify individuals who should be further tested and prevent employees from intermingling in close contact with each other prior to completion of the screening. The NYS health screening template asks the required three questions as to whether the individual has:
        1. Knowingly been in close or proximate contact in the past 14 days withanyone who has tested positive for COVID-19 or who has or had symptoms of COVID-19;
        2. Tested positive for COVID-19 in the past 14 days; and/or
        3. Has experienced any symptoms of COVID-19 in the past 14 days. Refer to CDC guidance on “Symptoms of Coronavirus” for the most up to date information on symptoms associated with COVID- 19.
      • Screening will be conducted remotely via an online link before the individual arrives in-person to campus or work (at or near the beginning of each work or school day), to the extent possible.
        • The College will utilize the NYS Daily Health Screening Template (or a checkbox template modified for CUNY use). Data from the template will be gathered similarly to the data gathering process used by Coronavirus Campus Liaisons.
        • The information from the template will enable contact tracing, and should allow the campus to provide the individual with resources on healthcare and testing, if applicable.
        • The data gathered from the screening template will be reviewed by CUNY Legal for compliance with the relevant provisions of the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA).
        • The template link can be shared via email and linked or embedded on CUNY and campus websites.
      • If an individual answers “yes” to any of the screening questions, the individual is instructed to remain or return home. The campus screeners must immediately notify the Coronavirus Campus Liaison of any affirmative responses.
        • Any individual who screens positive for COVID-19 symptoms, while on campus, must be sent home to their residence or to the designated isolation or quarantine location with instructions or arrangement for health assessment and testing.
        • The Campus Coronavirus Liaison will immediately notify the Campus Coronavirus Coordinator who must ensure that the State and local health department are immediately notified about the case if the individual tests positive for COVID-19 (and notify the SVC for Institutional Affairs and the Campus Reopening Committee). The College will also provide the individual with information on healthcare and testing resources, if applicable.
      • In addition to daily screenings, the College will require individuals who, under the currently active phase, report to work on campus to immediately disclose if and when their responses to any of the aforementioned questions changes, such as if they begin to experience symptoms, including during or outside of work hours. The College will direct individuals to use the health screening template to self-report symptoms, in addition to notifying their supervisor or advisor.
      • The College's clearly defined measures will serve as warning signs that infection may be increasing beyond an acceptable level. See Section II C., ‘Operational Considerations for Reclosing in the Event of an Outbreak.’
        • Campuses in consultation with the Chancellery/COO’s Office may choose to scale back operations prior to instituting a campus-wide shutdown to help mitigate a rise in cases.
      • In addition to the screening template, temperature checks may also be conducted as a screening method, with those identified as having a fever asked to leave campus and advised to get a COVID-19 test. (Note that NYS Guidelines for Return to Work by Employees require screenings to include temperature checks with a no-touch thermometer.) Such temperature checks must be conducted per U.S. Equal Employment Opportunity Commission or DOH guidelines. If campuses implement temperature checks, the following guidelines must be adhered to:
        • The College is prohibited from keeping records of employee health data (e.g. specific temperature data of an individual on a given date or time).
        • The College will ensure that any personnel performing in-person screening activities, including temperature checks, are appropriately protected from exposure to potentially infectious employees or visitors entering the facilities.
        • Personnel performing screening activities will be designated and will be a supervisory-level employee or a health care professional. Screeners will be trained using the NYS provided training video (the NYS higher education guidelines allow the training to be done by employer-identified individuals who are familiar with CDC, NYSDOH, and OSHA protocols).
        • On-site screeners will be provided with and use PPE, including at a minimum, an acceptable face covering or mask, a single pair of disposable gloves and may include a gown, and/or a face shield.
          • Gloves do not have to be changed between people unless ripped or soiled.
          • The College will coordinate with building managers to facilitate screening, identify individuals who have completed a remote screening and to screen individuals at or near building entrance to identify potentially symptomatic visitors.
      • The College will follow all screening procedures as recently implemented at CUNY and outlined in the guidance, including instructions to employees on when to return home and when to return to work.
      • Screeners must maintain a record of all staff who are screened, as well as if screening was passed or if the staff member was instructed to return home, provided no other health information is recorded or maintained. The Coronavirus Campus Liaison will receive this information electronically (as will the SVC for Institutional Affairs). The Liaison will secure, review and provide this information to the SVC for Institutional Affairs and the Campus Reopening Committee. When not directly in use, all hard copy screening records will be kept in a locked office or drawer. Electronic records will be appropriately protected.
        • Records must be secured and reviewed on a daily basis by the College Coronavirus Liaison.


      Testing


      B. Tracing and Tracking


      Tracing

      • If an individual tests positive for COVID-19, the Campus Coronavirus Liaison will immediately notify the Campus Coronavirus Coordinator. The Coordinator will ensure that the State and local health department are immediately notified about the case (and notify the SVC for Institutional Affairs and the Campus Reopening Committee). (42) They must also notify the Chancellery/COO’s Office and the Campus Reopening Committee.
      • In the case of an individual testing positive, the College will develop plans with local health departments to trace all contacts of the individual in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program (42). Confidentiality will be maintained as required by federal and state law and regulations (42). The College will cooperate with state and local health department contact tracing, isolation, and quarantine efforts. See Attachment H: Screening and Monitoring-Tracking Plan for details
        • If feasible, the college may offer optional tracing and tracking technology (e.g., Bluetooth-enabled mobile applications) to streamline the contact tracing and communications process among their workforce and student body (41).
        • If feasible, the College will partner with local health departments to train staff and students to undertake contact tracing efforts for on-campus populations (25).
      • State and Local health departments will implement monitoring and movement restrictions of infected or exposed person including home isolation or quarantine (42).
      • The College will ensure that reporting plans are in place for individuals who are alerted that they have come into close or proximate contact with a person with COVID-19, and have been alerted to such exposure via tracing, tracking or other mechanism (42). The CDC-issued guidance will be followed: https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/data-management.html


      Tracking

      • The College will refer to NYSDOH’s “ Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure” regarding protocols and policies for employees seeking to return to work or class after a suspected or confirmed case of COVID-19 or after the individuals have had close or proximate contact with a person with COVID-19 (42).
      • The College will establish close contacts with local health departments and establish a relationship with healthcare systems in the area for treating students and community members (11).
      • The College will consider expanding campus health resources, including waiting rooms for emergency response isolation rooms for individuals identified with COVID-19 symptoms (4).
      • The College will establish (4):
        • Protocols for communicating with students, parents, faculty and staff who have come into close/sustained contact with confirmed cases; and
        • Protocols for communicating directly and immediately with parents and community regarding cases and how the campus responded.


      Isolate and Transport Those Who are Sick


      Notify Health Officials and Close Contacts

      • In accordance with applicable federal, state and local laws and regulations, the Campus Coronavirus Liaison will immediately notify the Campus Coronavirus Coordinator who must ensure that the State and local health departments are immediately notified about the case if the individual tests positive for COVID-19 (and notify the SVC for Institutional Affairs and the Campus Reopening Committee). They must also notify the Chancellery/COO’s Office, faculty, staff, and students immediately of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA), FERPA and other applicable laws and regulations (9).
      • Through the New York State Contact Tracing Program, inform those who have had close contact with a person diagnosed with COVID-19 to stay home or in their living quarters and self-monitor for symptoms, and follow CDC guidance if symptoms develop (9).


      Tracing and Enhanced Cleaning

      • If someone is sick and being tested for COVID-19 or has tested positive for COVID-19, the following actions will take place:
        • Individuals who believe they may have COVID-19 and are awaiting test results or have positive test results must notify the Coronavirus Campus Liaison via the screening template (34).
        • Through the New York State Contact Tracing Program, contact will be made with the individual to identify all members of the community who were in close contact during the time that the individual would have been contagious (Close contact means physical contact or being within six feet of a person for more than 10 minutes) (34).
        • Through the New York State Contact Tracing Program, outreach to all close contacts will be made to notify them that they are required to self-quarantine. Quarantine ends when:
          • 14 days have passed since they were last in contact with the individual who tested positive, or
          • The individual who initially tested positive received a negative test result (34).
          • People who are not identified as close contacts do not need to self-quarantine.
      • Once the Coronavirus Campus Coordinator determines that a campus occupant has tested positive for COVID-19, the Coordinator should identify the timeframe for tracing the occupant’s behavior. The College will assume that the positive occupant may have been communicable 48 hours prior to the onset of symptoms and that occupied areas may be tainted up to seven days after the positive occupant was present in them (18).
      • The College must trace the areas where the positive occupant was present, when communicable, and, in consultation with the Chancellery/COO’s Office, as well as college facilities, public safety, and affected departments, develop a disinfection plan. Staff will close off affected areas, open windows where possible, and wait at least 24 hours after the positive occupant was present before beginning cleaning and disinfection. Staff will follow enhanced cleaning for prevention guidance outlined above and wear appropriate PPE. If an outside contractor is used for cleaning instead, the College will obtain in writing the following information: scope of work, cleaning methods, products used and associated product safety data sheets, and re-occupancy guidance (18).
      • The College will communicate the scope of enhanced cleaning and disinfection with facilities, public safety and affected departments, including subsequent restrictions on accessing areas and applicable signage. The College will also determine campus community notification.
    • IV. INSTITUTION PLANS

      • The College’s plan reflects engagement with campus stakeholders and in accordance with the minimum requirements in these Guidelines, cover: 1. reopening of the campus; 2. monitoring of health conditions; 3. containment of potential transmission of the virus; and 4. shut down of in-person operation on the campus, if necessitated by widespread COVID-19 transmission.
        • The College will submit plans to the Chancellery/COO’s Office. The Chancellery/COO’s Office will directly contact the College regarding approval of their submitted plans.
        • The College will conspicuously post completed reopening plans for employees and students to access.
      • Per the New York State Reopening Guidelines for Higher Education, the College affirms that we have read and understood the higher education guidelines. See Attachment J: Affirmation Form
      • The additional safety information, guidelines and resources available at the below listed websites will be referred to for the most up to date information:


      References

      1. ACE: American Council on Education, “Recovery 2020: Key Questions and Principles for Campus Leaders,” May 15, 2020.
      2. ACHA: American College Health Association, “Considerations for Reopening Institutions of Higher Education in the COVID-19 Era,” May 7, 2020.
      3. AECOM: AECOM, “Return to Service: Higher Education.”
      4. AFT: American Federation of Teachers, “A Plan to Safely Reopen America’s Schools and Communities.”
      5. AIHA: American Industrial Hygiene Association, “Reopening: Guidance for General Office Settings,” May 26, 2020.
      6. AZ DOE: Arizona Department of Education, “Roadmap for Reopening Schools,” June 2020.
      7. Back to BU: Boston University, “Back2BU: Phase I Re-entry.”
      8. Best Practices for Fall Sports: Best Practices for Fall Sports, CUNY Working Draft.
      9. CDC: Centers for Disease Control and Prevention, “Considerations for Institutes of Higher Education,” May 30, 2020.
      10. CDC Workplace: Centers for Disease Control and Prevention, “Workplaces During the COVID-19 Pandemic.”
      11. CICU Report: The Commission on Independent Colleges and Universities in New York, “Creating Safe and Resilient Campuses: Suggestions for Reopening and Reimagining Colleges and Universities in New York.”
      12. CT Higher Ed: Connecticut, “Report of the Higher Education Subcommittee Reopen Connecticut,” May 8, 2020.
      13. CT Roadmap: Connecticut, “Roadmap for Reopening Connecticut from Governor Lamont,” May 26, 2020.
      14. CUNY Areas: CUNY, “Areas Requiring CUNY Guidelines for Reopening,” June 2, 2020.
      15. CUNY NYS DOC: CUNY’s response to NYS State Agencies and Authorities Safety Plan Template: Procedures by Operation, May 15, 2020.
      16. CUNY Task Force Recommendations: CUNY Task Force, “Coronavirus Recommendations,” May 25, 2020.
      17. CUNY Task Force Worksheet: CUNY Task Force, “COVID-19 Response Guidance Task Force Worksheet,” May 2020.
      18. CUNY’s Coronavirus Planning Task Force: Open Campus Task Force, “CUNY COVID-19 Reentry Task Force Draft Report,” June 1, 2020.
      19. DOH Executive Order: NYS Department of Health, “Interim Guidance on Executive Order 202.16 Requiring Face Coverings for Public and Private Employees Interacting with the Public During the COVID-19 Outbreak,” April 14, 2020.
      20. EAB: EAB, “Support Your Campus Through the Coronavirus Crisis,”
      21. Gartner Guide: Gartner, “Tool: Guide to Preparing Your Office for the Return of Employees After COVID-19.”
      22. Gartner Playbook: Gartner, “How to Build a Reopening the Workplace Playbook.”
      23. JLL: JLL, “Reopen: A Guide for Planning and Preparing Your Campus.”
      24. Johns Hopkins: Johns Hopkins Bloomberg School of Public Health, “Public Health Principles for a Phased Reopening During COVID-19: Guidance for Governors,” April 17, 2020.
      25. McKinsey: McKinsey, “10 Considerations for Higher Education Reopening,” May 2020.
      26. NY Forward: NY Forward, “A Guide to Reopening New York and Building Back Better,” May 2020.
      27. NYS Safety Plan Template: New York State Department of Health, “NY Forward Safety Plan Template.”
      28. NYS Interim Guide: New York State, “Interim Guidance for State Agencies and Authorities During the COVID- 19 Public Health Emergency,” May 15, 2020.
      29. NYSED: New York State Education Department, “Distance Education Flexibility Fall 2020 Semester,” May 20, 2020.
      30. NYSED FAQ: New York State Education Department, “Frequently Asked Questions: NYS Colleges and Universities Impacted by the COVID-19 Public Health Emergency,” May 12, 2020.
      31. NYU: New York University, “NYU Research Reconstitution Plan,” June 1, 2020.
      32. OSHA: US Department of Labor Occupational Safety and Health Administration “Guidance on Preparing Workplaces for COVID-19.”
      33. Perkins + Will: Perkins & Will, “Road Map for Return: Guidance for a return to the office during COVID-19.”
      34. Princeton: Princeton University, “Plan for Phased Resumption of On-Campus Research, “May 28, 2020.
      35. Steelcase: Steelcase, “Social Distancing in Education,” April 17, 2020.
      36. Tiger Team Report: George Mason University, “Patriot Tiger Team Report on Fall 2020 Options,” May 8, 2020.
      37. TN Pledge: Tennessee Pledge, “Higher Education.”
      38. UHLS: Upper Hudson Library System, “UHLS Coordinated Reopening Committee Recommendations,” May 15, 2020.
      39. USC: University of Southern California, “Guiding Principles for the Restart of On-Campus Classroom Instruction.”
      40. WHO: World Health Organization, “Coronavirus disease 2019 (COVID-19) Situation Report – 46,” March 6, 2020.
      41. NYS Interim Guidance - Higher Ed: NYSDOH, “Interim Guidance for Higher Education During the COVID-19 Public Health Emergency,” June 20, 2020.
      42. Reopening New York - Office: NYS, “Reopening New York: Office-Based Work guidelines for Employers and Employees.”
      43. CUNY NYS DOC V2: Version 2 of CUNY’s response to NYS State Agencies and Authorities Safety Plan Template: Procedures by Operation.
      44. NYS Summary Guidance - Higher Ed: NYS, “Reopening New York: Higher Education Guidelines.”
      45. NYS Checklist - Higher Ed: NYS, “Reopening New York: Checklist for Higher Education Institution Reopening Plans.”


      Attachments

      As the College closely monitors the implementation of the each phase, modifications to the attachments may be made to accommodate the academic programs, faculty, staff and other activities, and increase efficiency of the reopening plans, as needed.


    • Physical Distancing Plan

      Attachment A


    • Signage Plan

      Attachment B

      Entrance:

      • Social Distancing Message
        • Mask Covering - Signage indicating requirement of acceptable face covering while on campus.

      Lobbies and Hallways

      • Social Distancing Message
        • Health Advisory Message (Prevent the spread)
        • Arrow indication direction of traffic
        • Floor Decal indication 6’ distance
        • Temperate Check-In Stations
        • Pre-Screened Signage for Faculty/Staff that have been cleared but, require temperature check to complete screening
          • Color key indicating temperature range for Pass/Fail reading
          • Full Screening Assistance for all visitors who have NOT been Pre-Screened (Faculty/Staff/Visitor)
          • Sanitizing Stations


      Elevators:

      The Center III Building houses a total six (6) elevators, the E-Building houses a total of two (2) elevators and Shenker Hall (M-building) houses one (1) elevator to support occupants in the building.
      The following will be applied with regards to elevator usage.

      • Occupancy - Signage Indicating maximum occupancy permitted in each elevator (e.g. 2 people maximum)
        • Social Distancing Message
          • Mask Covering - Signage indicating requirement of covering while in the elevator.
          • Floor Decal on elevator Cab indicating were to stand to ensure compliance of Social Distance protocol.
            • Elevator Lobby Waiting Area
              1. Floor decals supporting 6’ Social Distance
              2. Wall Signage indication Waiting Area
              3. Stanchion to support two way traffic

      Fire Staircases:

      • Traffic Flow - Signage Indicating Staircases will be marked with signage indicating direction.

      Rest Rooms:

      • Occupancy - Signage Indicating maximum occupancy
        • Social Distancing Message
          • Stalls, Urinals, Air Hand Dryers, and Sinks NOT in use.
          • Health Advisory Message (Prevent the spread).


      Classrooms:

      • Occupancy - Signage Indicating room maximum
      • Social Distancing
        • Furniture Not in Use
        • Health Advisory Message (Prevent the spread)


      Office:

      • Occupancy - Signage Indicating room maximum
        • Social Distancing
          • Furniture Not in Use
          • Health Advisory Message (Prevent the spread)
      • Commonly Shared Equipment – Signage indication equipment must be wiped down after each user


      Cafeteria:

      • Occupancy - Signage Indicating room maximum
      • Social Distancing
        • Furniture Not in Use
        • Health Advisory Message (Prevent the spread)
      • Vending Machines - Health Advisory Message (Prevent the spread)
      • ATM Machines - Health Advisory Message (Prevent the spread)


      Receiving Area:

      • Occupancy - Signage Indicating room maximum
        • Social Distancing
          • Health Advisory Message (Prevent the spread)
      • Commonly Shared Equipment – Signage indication that equipment must be wiped down after each user









    • COVID-19 Protective Equipment Requirements

      Attachment C



      Protective Equipment Requirements – Phase I

      The College will provide employees with acceptable face coverings, and will not prevent employees from wearing their personally owned protective coverings (e.g. surgical masks, N95 respirators, or face shields) as long as they abide by the minimum standards of protection for the specific activity, and OSHA regulations.

      The college has temporarily suspended the issuance, and fit testing, of N95 respirators to essential employees who are not already medically evaluated or fit tested. This allows the College to preserve and prioritize the supply of limited N95 respirators for use in situations where they are mandatory to be worn. CDC guidelines Recommended Guidance for Extended Use and Limited Reuse of N95 Filtering Face piece Respirators in Healthcare Settings in order to conserve PPE when necessary, will be followed as applicable.

      Cleaning, storage and disposal of facemasks goggles, or other eye protection will follow CDC guidance.

      • Protective eyewear
        • Manufacturer recommendation should be followed for cleaning, disinfection and storage
        • When manufacturer instructions for cleaning and disinfection are unavailable, such as for single use disposable face shields, the following is recommended prior to reuse:
          • While wearing gloves, carefully wipe the inside, of the face shield or safety glasses/goggles using a clean cloth saturated with neutral detergent solution or cleaner wipe.
          • Carefully wipe the outside of the face shield or goggles using a wipe or clean cloth saturated with an EPA registered antimicrobial / disinfectant solution on the List N: Disinfectants for use against SARS-CoV-2, the cause of COVID-19.
          • Wipe the outside of face shield or goggles with clean water or alcohol to remove residue.
          • Fully dry (air dry or use clean absorbent towels). Do not use hand dryers, hair dryers or fans to air dry.
          • Store in a secure and isolated clean area.
      • The following is recommended for reusing facemasks (surgical/procedural). Carefully folded so that the outer surface is inward and against itself to reduce contact with the inner surface during The folded mask can be stored between uses in a clean sealable paper bag or breathable container.
        • If soiled or damaged, it must be removed and disposed of immediately followed by proper hand hygiene. A replacement facemask must be acquired before task is
        • Supervisors are to be notified by the employee if a replacement is required, so that it can be provided accordingly
      • The following is recommended for Cloth Face Coverings for reuse purposes:
        • Wash with soap and water and let air
        • If damaged, it should be disposed of and

      Employees shall follow their routine procedures and adhere to existing policies for mandatory personal protective equipment (if any) that they would ordinarily use for their job tasks as per all applicable OSHA standards. CDC guidelines for Optimizing Supply of PPE and Other Equipment during Shortages will be followed.

      COVID-19 Minimum Protective Equipment Requirements

      Places Acceptable Face Covering. Minimum Requirement is a Cloth Face Covering N-95 Masks Isolation Gowns or Coveralls Gloves Protective Eyewear (face shield, safety glasses, goggles) Surgical/Procedural Masks or KN-95**** Coveralls
      All College Buildings
      x*

      Common Space (i.e. corridors, stairwells, restrooms, elevators, lobby, court yard, cafeteria (dining area)) x*

      Labs
      x
      Office Complex
      x
      Private Office x* 
      Persons    
      All persons not categorized below x     x**
      Contractors /Vendors x



      Custodial Staff


      x
      x
      x
      Employees in Direct Contact with the Public
      x
      x
      Faculty and Staff in Academic and ACE Health Care Programs
      x

      x**   x**   x**  
      Faculty and Staff in Academic and ACE Health Care Programs – Off Campus Clinical and Field Work


      x
      x
      x
      x
      Health Center (Nurse and EMT)

      x***
      x***
      x
      x
      x
      Health Screeners


      x
      x
      x
      x
      Public Safety
      x x***
      x
      x***
      x***
      Receiving /Mail Center/Loading Dock
      x
      x
      x
      Students
      x  
      EMT and Health Students Engaged in Close Contact Simulations for Instructional Laboratories on Campus
      x
      x** 
      x**
      x**
      EMT and Health Students Engaged in Close Contact Simulations for Instructional Laboratories on Campus
      November 13   x**
      x**
      x**
      Visitors  x  


      Explanation of Terms


      x* –only exceptions are sole occupant, working alone in an isolated area, eating or drinking and must be ready to wear or put on PPE if someone unexpectedly comes within 6ft

      x** – students and employees engaged in activities that require individuals to be within 6 feet of each other

      x*** when aiding a suspected or confirmed COVID-19 individual

    • Cleaning and Disinfection Plan

      Attachment D



      Cleaning and Disinfection Plan – Phase I

      The Executive Director of Facilities Management and Planning (or position designated by the Coronavirus Campus Coordinator) established a log, with the required information after each cleaning and disinfection activity. The Executive Director of Facilities Management and Planning (or position designated by the Coronavirus Campus Coordinator) will determine cleaning regimens for specific spaces and to establish a frequency schedule for each facility type and the housekeeping team assigned to the task. The head of campus facilities/designee will report to the Coronavirus College Coordinator regularly on the status of the cleaning regimen and log.

      • Each building will be assigned a supervisor and a group of teams. Logs, checklists, and other forms of documentation will be completed by building supervisor to track activities such as targeted deep cleaning, disinfecting tasks, and other related activities. The data will be collected daily or as appropriate, reviewed, and analyzed by the Superintendent and department manager. Based on this data, adjustments will be made to maintain the Custodial Department’s day-to-day operations efficiently.

      Inventory will be entered into the Gigatrak system (Inventory System) and reviewed by the departmental manager. Distribution of supplies will be done by designated staff or department manager. The replenishment of supplies will be processed through the Gigatrak system. Reports of supply usage will be tracked and monitored by Superintendent and supervisors to ensure that supplies are adequate, and demand is not abused.

      Employees will be required to wear additional PPE due to the nature of their work. The College will comply with all applicable OSHA standards. (41)

      The College will train employees on the proper use of PPE and cleaning products. LaGuardia will use Department of Environmental Conservation (DEC) list of products registered in New York State, EPA approved and products listed on the EPA List N: Disinfectants for Use against SARS-CoV-2 If cleaning or disinfecting products or the act of cleaning and disinfecting causes safety hazards or degrades the material or machinery, the following requirements will be enforced:

      • use of hygiene stations between use and/or
      • disposable gloves and/or>
      • limitations on the number of employees using such machinery

      The College will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and NYSDOH, including "Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19," and the "STOP THE SPREAD" poster, as applicable

      For clarity, the following concepts are defined:

      • Cleaning refers to the removal of dirt and impurities, including germs, from surfaces. Cleaning alone does not kill germs. Nevertheless, removing the germs decreases their number and, therefore, any risk of spreading infection. Cleaning must be conducted before disinfection to remove dirt and oils that could impede the disinfection process.
      • Disinfecting works by using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs. But killing germs remaining on a surface after cleaning, further reduces any risk of spreading infection.

      The College will conduct regular cleaning and disinfection of the facilities and more frequent cleaning and disinfection of high-risk areas and frequently touched surfaces as per NYSDOH's "Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19."

      Disinfecting Protocols will include the use of electrostatic sprayers, steamers, and the use of power washers where applicable.

      Soap and paper supplies will be provided in all restrooms, kitchenettes and other areas with soap dispensers to ensure that people can wash their hands frequently per CDC recommendations

      Entrances, Elevators, and Stairs

      Entrances and Elevators have a higher risk of contamination due to its frequent usage and required touch. These areas will be given special attention as they are considered high touch surfaces.

      • General Cleaning – will take place routinely throughout the day
      • Disinfecting - All high touch areas will be disinfected thrice a day
        • Stair railings
        • Elevator buttons and walls
        • Handles
        • Doors and Push Plates
        • NanoSeptic skins will be placed on all entrance doors and elevator buttons, based on availability.
      • Hand Sanitizer Station – Touch-free hand sanitizer dispensers are available throughout common areas, such as at the building entrances and exits, corridors, and elevator lobbies. Hand sanitizing solutions consist of an alcohol- based hand sanitizer containing at least 60% alcohol for areas where hand washing facilities may not be available or practical. Hand sanitizers will be replenished as needed

      Lobbies, Hallways and Gathering Places

      Lobbies, hallways, and student gathering areas are considered high risk. As such, the following cleaning activities will be performed:

      • General Cleaning – will take place routinely throughout the day
      • Disinfecting – All high touch areas will be disinfected thrice a day
      • High –Touch Points
        • Stair railings in open areas such as the Atrium
        • Water bottle filling stations
        • Doors and Push Plate
        • Hand Sanitizer Station – Will be replenished as needed

      Restrooms

      • General Cleaning, sanitizing and monitoring of soap and paper supply – Cleaning and restocking will be targeted hourly
      • Deep cleaning will take place once a day
      • Disinfecting - All high touched areas will be disinfected thrice a day
        • High –Touch Points
        • Fixtures
        • Dispensers
        • Mirrors
        • Push Plates
        • Trash receptacles
        • Handles
        • Stall Doors

      Classrooms/Computer labs

      • High touch public resources will be removed from all classrooms
      • General Cleaning – will take place once a day or as needed. Deep cleaning will take place daily
      • Disinfecting – All high touch areas will be disinfected twice daily
      • High –Touch Points
        • Tables and chairs
        • Podiums
        • Keyboards (Performed by designated person(s))
        • Phone
        • Doors and light switches
      • Hand Sanitizer Stations are installed in or near classrooms/ computer labs and will be restocked as needed.

      Clinical Laboratory Science

      Designated staff or personnel will be responsible for the maintenance of the Science and Health Sciences lab equipment, including cleaning and disinfecting laboratory equipment including, bench tops after each class

      • General Cleaning – will take place once a day or as needed. Deep cleaning will be performed daily
      • Disinfecting – All high touch areas will be disinfected once a day by a designated staff member
      • High –Touch Points
        • Tables and chairs
        • Podiums
        • Keyboards (Performed by designated person(s))
        • Phone
        • Doors and light switches
      • Labs are equipped with sinks and students are required to practice good hygiene
      • Where cleaning and disinfecting supplies are not provided within a Science/Health Sciences laboratory for students and professors to use before and after use of shared equipment/models, College Laboratory Technicians or designated personnel
      • Hand Sanitizer Stations are installed in or near classrooms/ computer labs and will be restocked as needed. 

      Offices and Conference Rooms

      Offices will be inspected and cleaned before reopening. General cleaning practices will resume when space is reoccupied. Occupants of the College will be vested with the responsibility of cleaning their personal work areas. The College Campuses will provide departments with single-use disinfecting wipes and/or multi-surface spray cleaners to support self- servicing.

      • General Cleaning – will take place once a day or as needed. Deep cleaning will take place weekly or as needed
      • Disinfecting - will take place daily or as needed
      • High –Touch Points
        • Doors
        • Telephones
        • Conference table and chairs
      • Common Used Equipment – the College will strive to provide appropriate supplies to clean surfaces before and after the use of common used equipment. We encourage the use of these supplies as per manufacturer's instructions, and provided training; followed by proper hand hygiene. (41)

      Dining Area

      Dining Area will be clean and sanitized by custodial staff

      • General Cleaning - will take place once a day by custodial staff and several times throughout the day by the vendor. Deep cleaning will take place weekly
      • Disinfecting – will take place at minimum twice a day by custodial staff
      • High –Touch Points
        • Doors
          • Tables and Chairs
        • ATM Machines and Vending Machines
        • Counters
      • Common Used Equipment – The College will provide appropriate disinfecting supplies and will place signage to encourage the use of these supplies
      • Hand Sanitizer Stations are installed in all Cafeterias and will be restocked as needed

      Cleaning and Disinfection Protocol for a confirmed COVID-19 case

      The College will follow CDC guidelines on "Cleaning and Disinfecting Your Facility" if someone is suspected or confirmed to have COVID-19(41)

      The College will provide for the cleaning and disinfection of exposed areas in the event an individual is suspected/confirmed to have COVID-19. It will include, at a minimum, cleaning and disinfection of all large transit areas and high-touch surfaces (e.g., elevators, lobbies, building entrances, badge scanners, restrooms, handrails, door handles)

      • Areas occupied by the suspected or confirmed COVID-19 individual, such as offices, classrooms, bathrooms, and common areas will be closed off immediately when feasible. If it is not feasible to close off the affected area(s), the College will close operations as applicable.
      • Closed areas are to remain closed for a minimum of 24hrs, or as long as possible before cleaning/disinfection procedures begin. If 24hrs is not feasible, wait as long as possible following the Office of Environmental Health and Safety (EHSO) directives.
      • Isolate papers or any soft (porous) surfaces for a minimum of 24 hours before handling. After 24 hours, remove soft materials from the area and clean the hard (non-porous) surfaces per the cleaning and disinfection recommendations. Isolate hard (non-porous) surfaces cannot be cleaned and disinfected for a minimum of seven (7) days before handling
      • Upon notification facilities will increase outside air intake and when feasible outside doors and windows will be opened to increase air circulation in the area before the cleaning/disinfection.
      • Upon notification housekeeping department will schedule and perform a rigorous cleaning and disinfection of the area(s) (i.e., offices, classrooms, bathrooms, and common areas) of concern following EHSO directives.
      • Only EPA registered antimicrobial products given on "List N: Disinfectants for use against SAS-CoV-2, the cause of COVID-19", will be used at the College. (i.e. Lysol Disinfectant Spray, Avisat-D and Oxivir 1 cleaning wipes currently approved for use and additional products on the list may be used with the approval of EHSO)
      • If the cleanup scope is beyond the housekeeping personnel's capability, a certified outside vendor may be hired to perform the cleaning and disinfecting.
      • Any area that is not cleaned must remain closed for a minimum of seven (7) days as per current guidance from the CDC.
      • If more than seven days have passed since the person who is suspected or confirmed to have COVID-19 visited or used the facility, additional cleaning and disinfection are unnecessary, but routine cleaning and disinfection will continue.
      • If the machinery or equipment in question is not accessible to employees or has not been in contact with someone infected with COVID-19, additional cleaning and disinfection is unnecessary, but routine cleaning and disinfection will continue
      • If machinery or equipment are thought to be contaminated or shared by many, disinfect surfaces using EPA approved and products listed on the EPA List N: Disinfectants for Use against SARS-CoV-2 and appropriate for the surface before and after use followed by proper hand hygiene.
      • If machinery or equipment are thought to be contaminated and cannot be cleaned, they are isolated for seven (7) days before handling.
      • Area(s) of concern is not to be reopened until cleaning and disinfection have been completed and cleared for occupancy by EHSO.
    • Reopening Phase Plan

      Attachment E


      Reopening Phase Plan

      The College will refer to industry-specific instructions and guidelines, CUNY’s Guidance on Academic Continuity to campuses and Considerations for Reopening Facilities & Services in Stages for the most up to date information prior to implementation of each phase to ensure all public health protocol are considered.

      This Phase I plan is based on the following criteria and consists of the current essential staff-only phase followed by an additional four phases (Phase II-IV). The College expects to pilot each phase for a full session to avoid disrupting student learning mid-session, contingent on CUNY and NYS requirements.

      REOPENING PHASE OCCUPANCY EMPLOYEES FACULTY STUDENTS
      0 Essential Staff and Operations Only Employees and Contractors performing essential activities are working on campus; all other employees will continue working remotely. Faculty will continue working remotely and may visit by pre-approved appointment to pick-up instructional materials.

      Researchers will be allowed on campus for the care of animals or essential research material.
      Only those students taking essential testing that must be in person are allowed on campus.
      I Maximum occupancy: contingent on social distancing capacity, up to 25% of normal campus occupancy Additional employees and contractors will return to campus as departmental plans are approved so that they may prepare for opening the campus to students. Limited on-campus Faculty; those performing approved on-campus instruction, during those instructional periods. Faculty may visit by pre-approved appointment to pick-up instructional materials; In addition to students taking essential testing that must be in person, only those students taking essential lab or hands-on training are allowed on campus.
      II Maximum occupancy: contingent on social distancing capacity, up to 50% of normal campus occupancy Remote work is encouraged when feasible as part of each department’s plan to meet the College’s needs and comply with County and State guidelines. Faculty Department's may work on-site in accordance with the approved Department plan Students begin returning to campus (i.e., students requiring face-to-face support are allowed back on campus by appointment) while minimizing walk-in traffic.
      III Maximum occupancy: contingent on social distancing capacity, up to 75% of normal campus occupancy Remote work is encourage when feasible.

      Standard employee operations may gradually resume with a staggered schedules. in addition t. HR will work with employees seeking a reasonable accommodation due to health and safety concerns
      Standard Instructional operations may gradually resumed. HR will continue to work with faculty who may request reasonable accommodations Students may be welcomed back in a reduced capacity in adherence with County and State guidelines.
      IV Fully Reopened at 100% of normal campus occupancy Standard employee operations resumed with increased on-campus walk in services available Standard instruction resumes with access to on-campus services and facilities Students welcomed back at full capacity with access to on-campus services and facilities – Students from other campuses may utilize the library and services


      A “Departmental Request for Return to On-Campus Activities”, must be submitted to the Coronavirus Coordinator for an area, course or activity to be considered for the next reopening phase or an earlier phase. All requests will be reviewed by the Reopening Committee. (See Form A: Departmental Request for Return to On-Campus Activities for details)

      • In-person Courses – only approved academic programs that require in person/hands on instruction in early phases
      • Transportation (N/A – The College does not provide transportation services)
      • Public Events – not allowed; the College will make special considerations when deemed necessary (e.g. blood drive) where safety measures can be assured.
      • Large Venues and Events (where safety measures cannot be assured) – closed and cancelled until public health protocols allow
      • Educational Camps – will be initially closed and reopened when deemed appropriate with physical distancing and approved operational plans in place
      • Dining – Cafeteria services are closed until deemed appropriate to reopen. Only dining areas will be opened under strict social distancing requirements and for the consumption of food during controlled and scheduled time frames.
      • Sporting/Training Facilities – (N/A – the College does not have Sports/Training facilities)
      • Theatres – will be initially closed until deemed appropriate to reopen with appropriate physical distancing and approved operational plans in place.
      • Gyms and Fitness Centers, including Pools– will be initially closed and reopened when deemed appropriate with physical distancing and approved operational protocols are in place.
      • Retail/Bookstore – option to reopen consistent with restart plans in the region for retail, with appropriate physical distancing and approved operational plans in place.
      • Construction – continued with strict physical distancing and public health protocols in place.
      • Maintenance – regular, continue with detailed cleaning in place
      • Due to the nature of the College’s operations, specific areas will be required to provide their own reopening plans for subsequent phases. The plan must be to be approved, and physical distancing and operational plans to be in place, prior to the implementation of the phase in which it is included. The College will follow considerations provided by CUNY for phased reopening of:
      • To protect the health and safety of the campus community, the College has implemented general safeguards and provisions to limit exposure and facilitate social distancing guidelines. These safeguards follow the protocols and recommendations from the Center for Disease Control CDC, World Health Organization (WHO), Occupational Safety and Health Administration (OSHA), and State and Local health departments, and these measures include:
        • Moving most instruction and learning to distance modality
        • Reducing on-site workforce through telework
        • Limiting in-person presence to essential staff who need to be on campus to do their job
        • Adjusting workplace hours and shift design (e.g. A/B teams, staggered arrival/departure times);
        • Batch activities, where possible, so employees can adhere to social distancing and reduce the number of hands touching materials at the same time (e.g. one employee organizes the files and folders in a shared cabinet)
        • Introducing technology and processes to promote contactless services
        • Using work orders to facilitate distancing, access and cleaning
        • Limiting campus access and implementing pre-visit health and entrance access screening
        • All persons on campus will be asked to wear face coverings and take proper precautions using signage and other applicable multimedia communications.
      • Thresholds for moving to the next Phase as well as thresholds for possible ramp down or closure will be closely monitored (All city, State and CUNY public health protocols will be followed). College’s response will reflect local health conditions, COVID-19 risk indicators and reopening triggers, as reflected in the charts below.


      Alert level Disease Situation Heath care system Disease control Community Measure*
      Level 4
      High Risk
      • High burden
      • Increase spread
      • Many outbreaks
      • Limited capacity to safely care for cases
      • Many health care
      Limited or no ability to isolate cases and quarantine contacts
      • Stay at home
      • Schools closed (e-learning)
      • No mass gatherings
      • Essential services only
      • Modified health care services (e.g. telemedicine)
      • No non-essential visits to congregate facilities (e.g. nursing homes)
      • Recreation locally with safety measures** (e.g. walking)
      Level 3
      Moderate Risk
      • Moderate burden
      • Decreasing spread
      • Few outbreaks
      • Some capacity for safely care for cases
      • Some health care worker infections
      Some ability to isolate cases and quarantine contacts
      • Limit non-essential outside home
      • Schools closed (e-learning)
      • Limited small mass gatherings (e.g. weddings, funerals) with safety precautions
      • Businesses open with safety measures (e.g. pick-up only)**
      • Modified health care services (e.g. telemedicine, essential care, chronic care)
      • No non-essential visits to congregate facilities (e.g. nursing homes)
      • Recreation expanded with safety measures (e.g. low risk)**
      Level 2
      Low Risk
      • Low burden
      • Decreasing spread
      • Outbreaks rare
      • Full capacity to safely care for cases
      • Rare health care worker infections
      More ability to isolate cases and quarantine contacts
      • Can travel outside home with safety measures
      • Schools open with safety measures, no vulnerable staff or students**
      • Some mid-size mass gatherings, with safety measures**
      • Businesses open with safety measures (e.g. hand sanitizer, distancing)**
      • Health care services with safety measures (e.g. elective procedures)
      • No non-essential visits to congregate facilities (e.g. nursing homes)
      • Recreation with safety measures**
      Level 1
      New Normal
      • Cases and outbreaks rare
      • No health care worker infections
      Ability to fully isolate cases and quarantine contacts
      • Can travel outside home with safety measures**
      • Schools open with safety measures**
      • Mass gatherings with safety measures**
      • Businesses open with safety measures (e.g. distancing, disinfection)**
      • Health care services with safety measures**
      • Minimal safe visits to congregate facilities (e.g. nursing homes)
      • Recreation with safety measures**

      College’s response Levels Action
      No human-to-human spread of disease.

      Response Level 0
      • Monitor situation through WHO, CDC, CUNY Central Office and NYS Governor’s Office
      • Promote Stop the Spread of Germs Campaign
      • Medical evaluation and fit testing of all essential onsite personnel and order PPE
      • Maintain listing of critical departmental functions and systems
      • Maintain contingency plans and update as needed for instruction and enrollment management procedures.
      • IT – prepare, perform maintenance and upgrade system for support of remote critical functions, remote access and increased system usage.
      • Maintain templates for communicating to faculty, students and staff
      • Develop HR policies and procedures for handling work related issues during pandemic (absences, travel, insurance…)
      Human-to-Human transmission found but localized in the community or on campus ; confirmed outbreak overseas

      Response Level 1-2-3
      • Alert emergency management team
      • Notify essential onsite and remote personnel to prepare for shutdown operations and/or revert to previous reopening phase, as applicable.
      • Distribute PPE to essential onsite personnel.
      • Activate crisis communication plan to keep the College community updated on current status
      • Coordinate with CUNY Central
      • Monitor all travel abroad programs and advise based on CDC travel warnings and locations.
      • All departments prepare to integrate contingency plans
      Widespread Outbreak in North America and Overseas.

      Response Level 4
      • Remote Work and Distance Learning Activated and Emergency Management Team continue to monitor the situation.
      • All Special Events and Activities Cancelled.
      • Campus closed
      • All classes cancelled or transitioned onto online platform as per the department’s ramp down plan and contingency plans.
      • Essential onsite personnel report to campus for shutdown operations.
      • Essential remote personnel continue to perform critical functions.
      Recovery – Return to normal operations

      Re-Occupancy Phases 0-IV
      • Re-Occupancy Planning
      • Reopening Plan Implementation
      • Monitoring
      • Phased Re-Opening of College facilities and classes
      • Emergency Management Team hold debriefing session

      • • The Reopening Phase Plan was developed with the notion that as a new Phase is implemented, activities from prior Phases will continue and possibly expand with additional safeguards in place as density on campus increases.
        • Phase 0 – essential staff and operations only
        • Phase I – Maximum occupancy: contingent on social distancing capacity, up to 25% of normal campus occupancy
        • Phase II – Maximum occupancy: contingent on social distancing capacity, up to 50% of normal campus occupancy
        • Phase III – Maximum occupancy: contingent on social distancing capacity, up to 75% of normal campus occupancy
        • Phase IV – Fully Reopened at 100% of normal campus occupancy

      Return to business as “normal” with full operations and building occupancy (up to 100%)

      • Triggers to return to full operations would include a widely available vaccine, mass immunity confirmed by anti-body testing, robust and widely available accessible treatment for COVID-19, and/or by directive of the Governor, Mayor, or CUNY Chancellor
      • If successful, some courses/programs may be encouraged to continue on a hybrid platform
      • General Guidance for Enclosed Spaces:
        • Will be determined based on previous phases and most current guidelines
        • Preventative measures:
          • Will be determined based on previous phases and most current guidelines
        • Threshold to revert to a prior phase:
          • refer to Phase I

        Phase I - Maximum occupancy: contingent on social distancing capacity, up to 25% of normal campus occupancy, for floors pre-approved to be occupied in Phase I. Note that areas that have not been approved for Phase I will be off limits. See chart on page 72 for details.

        • All employees are encouraged to continue to work remotely when feasible.
        • Activities/areas/departments that can open: all essential areas and activities that were on-site in Phase 0 will continue (ex. mailroom, food pantry, facilities)
          • Clinical health care courses – must provide a plan to the Provost and Administration for approval prior to scheduling any courses (see Form B: Phase I Return to Campus - Academic Department/Program Specific Plan Template for details)
          • Humanities: Art/performance/media – access to special equipment only for minimal amount of time; must provide a plan to the Provost and Administration for approval prior to scheduling any courses
          • Sponsored, time-sensitive research must provide a plan to the Provost and Administration for approval prior to being on campus
          • Construction with essential workers
        • Campus reopening plans will be communicated with faculty, staff and students as per the College’s communication plan.
        • Those approved to be on campus:
          • Percent of building capacity/number of people – Anyone on-campus must be approved first. Occupancy subcommittee to be consulted regarding the amount of people allowed in designated areas.
          • Faculty, staff, and students should be on campus the minimal amount of time necessary; if it is for a course, faculty and students should leave the campus once the class has ended.
          • Students should be limited to active classrooms, open service areas, and transit corridors.
        • Preventative measures:
          • Mandatory face coverings (provided to faculty and staff; department provides for clinical students), 6 feet of physical distancing, cleaning/disinfecting protocols and schedule, monitoring, daily screening of those entering building, required online trainings for employees and students, proper signage, directional signs (e.g. floor decals)
            • People who cannot wear masks are not allowed to be on-campus in Phase I
            • All faculty and staff must
              • have the approval of their department chairperson/director and Division VP in order to be on-campus
              • have passed the daily health screening
              • be on the approved list with Public Safety.
            • Continued remote courses / classwork in the event of a ramp down or closure.
            • Remote screening for building access
            • Students attending class on campus must be on the course’s enrollment roster in order to obtain campus access and complete NYS screening.
        • Employees in shared workspaces should coordinate their schedules so they’re staggered
        • General Guidance for Enclosed Spaces will be followed as detailed in the plan for Phase I
        • Threshold to move to the next phase:
          • Assessment process – examine as phases progress
          • Begin planning for next phase early so that it’s successful
          • Each phase is expected to last one session, contingent to CUNY and NYS requirements.
          • In person classes and labs: This should be determined on a session by session basis, with next phase planned for and announced mid-session.
          • Track campus and community rates:
            • No increased risk of infection, a decline in COVID transmissions in the city and minimal transmission on campus
          • Increased in PPE, Staffing/budget considerations to move to next phase
        • Thresholds to remain in the phase longer than planned:
          • Incidence of COVID-19 on campus that is not successfully contained.
          • Increase in COVID cases in the city
          • Public transportation risk
        • Threshold to revert to a prior phase:
          • Significantly increasing infection rates on campus that were not successfully contained
          • An increase in COVID cases citywide
          • See ramp down section


        Phase II -
        Maximum occupancy: contingent on social distancing capacity, up to 50% of normal campus occupancy, for floors pre-approved to be occupied in Phase II. Note that areas that have not been approved for Phase II will be off limits.

         
        • All employees are encouraged to continue to work remotely when feasible.
        • Activities/areas/departments that can open with individualized approved plans:
          • Essential on-site activities from Phase I will continue
          • Increase in person courses/programs that cannot be effectively delivered at a distance, such as those courses which are highly experiential or are dependent on access to campus infrastructure, and/or require in-person instruction based on regulatory requirements (e.g. select healthcare trainings).
            • Individual approved plans will still be required
            • Lectures that have been conducted successfully in a remote capacity will continue to be online
          • Research – refer to Form C: College’s Return to On-Campus Research Guideline
          • ECLC Pilot for essential workers, pre-K only
          • Additional construction and maintenance projects as needed
          • Parking Lot – attendant/valet parking as needed
          • Health Office
          • Office for Students with Disabilities
         
        • General Guidance for Enclosed Spaces will continue to be followed as detailed in the plan for Phase I for:
          • HVAC and Water System
          • Specific Spaces
            • Cafeteria / Dining Halls
            • Elevators
            • Exterior Campus Grounds
            • Hallways and Stairwells
            • Lecture/classrooms
            • Lobby and Common Areas
            • Other Spaces
            • Restrooms
        • Preventative measures:
          • refer to Phase I
        • Threshold to move to the next phase:
          • refer to Phase I
        • Thresholds to remain in the phase longer than planned:
          • refer to Phase I
         

        Phase III – Maximum occupancy: contingent on social distancing capacity, up to 75% of normal campus occupancy, for floors pre-approved to be occupied in Phase III. Note that areas that have not been approved for Phase III will be off limits.

        • All employees are encouraged to continue to work remotely when feasible.
        • Activities/areas/departments that can open with individualized approved plans:
          • Activities from Phase I and II will continue with additional capacity and safeguards to be determined
            • Hybrid model courses/programs are encouraged
          • Conference rooms will reopen with limited scheduling and seating
            • All meetings will be encouraged to be held remotely.
            • The Reopening Committee will assess the individual conference room to provide guidelines to adhere to social distancing regulations
          • Cafeteria kitchen will reopen with limited occupancy and restrictions set by the Reopening Committee
            • Ice machines that requires a handheld scoop should not be used.
          • Computer Labs will reopen with limited sitting and restrictions set by the Reopening Committee.
          • Research – refer to Form C: College’s Return to On-Campus Research Guideline
        • All non-essential amenities and communal areas which promote gathering or are high touch area (e.g. student lounge, break areas) will remain closed.
        • Areas Preparing to Re-Open for Phase IV:
          • ID Office
          • Bursar
          • Registrar
          • Food kiosks
          • Student Orientation
          • In person tutoring/writing center
          • Cafeteria
          • Library
          • Wellness Center
          • Courtyard/outdoor spaces
          • Radio Station
          • Organized sports
          • Gym/fitness facilities
          • Pool
          • Theater
          • Visitors/vendors
          • Campus events
          • Travel: conference attendance
          • Specialized programs: ASAP, College Now
        • General Guidance for Enclosed Spaces will continue to be followed as detailed in the plan for Phase I for:
          • HVAC and Water System
          • Specific Spaces
            • Cafeteria / Dining Halls
            • Elevators
            • Exterior Campus Grounds
            • Hallways and Stairwells
            • Lecture/classrooms
            • Lobby and Common Areas
            • Other Spaces
            • Restrooms
        • Preventative measures:
          • refer to Phase I
        • Threshold to move to the next phase:
          • refer to Phase I
        • Thresholds to remain in the phase longer than planned:
          • refer to Phase I
        • Threshold to revert to a prior phase:
          • refer to Phase I
         

        Phase IV – Fully Reopened at 100% of normal campus occupancy

         
        • All employees are encouraged to continue to work remotely when feasible.
        • Activities/areas/departments that can open with individualized approved plans:
          • Activities from Phase I and II will continue with additional capacity and safeguards to be determined
            • Hybrid model courses/programs are encouraged
          • Research – refer to Form C: College’s Return to On-Campus Research Guideline
          • ID Office
          • Bursar
          • Registrar
          • Food kiosks
          • Bookstore
          • Student Orientation
          • In person tutoring/writing center
          • Cafeteria
          • Library
          • Wellness Center
          • Courtyard/outdoor spaces
          • Radio Station
          • Organized sports
          • Gym/fitness facilities
          • Pool
          • Theater
          • Visitors/vendors
          • Campus events
          • Travel: conference attendance
          • Specialized programs: ASAP, College Now
        • General Guidance for Enclosed Spaces will be reevaluated to incorporate Phase IV
        • Preventative measures:
          • refer to Phase I
        • Threshold to move to the next phase:
          • refer to Phase I
        • Thresholds to remain in the phase longer than planned:
          • refer to Phase I
        • Threshold to revert to a prior phase:
          • refer to Phase I


        Maximum Capacity for Phase I

        Contingent on social distancing capacity, up to 25% of normal campus occupancy, for floors pre-approved to be occupied in Phase I. Note that areas that have not been approved for Phase I will be off limits.

         

        In general, room capacities are based on room size, layout, ventilation and 6’ social distancing as per CUNY’s Guidelines.



        Buildings Normal Occupancy Capacity 25% Capacity*



        Center III
        5291
        1480
        E-Building
        5210
        1303
        Shenker Hall
        3491
        873
        B-Building
        2530
        633






         Total
        17,152
         4288
             
         Phase 1 Accessible Floors
        Normal Occupancy Capacity 
        25% Capacity*
             
         Center III 1st Floor
        637
        159
         Center III 2nd Floor
        1,423
        356
        Center III 3rd Floor
        1,480
         370
        E-Building 1st Floor
        1,847
        462
        E-building 2nd Floor
        2,009
        502
        E-Building 3rd Floor
        967
        242
        Shenker Hall 1st Floor
        1,431
        358
           
         
        Total 
        9,794
        2,449
             
    • Form A: Phase I Return to Campus -
      Academic Department/Program Specific Plan Template

      Instructions:

      • All submittals must be sent to the College Coronavirus Coordinator before September 8, 2020.
      • Complete this form in its entirety and sections that are not applicable to your program can be marked with “N/A” or deleted
      • Forms must be submitted to the Divisional V.P. / Provost for approval before sending to the College Coronavirus Coordinator V.P. Shahir Erfan via email.
      • Approved or denied plans will be returned to the program directors on or before September 11, 2020.


      This document includes program specific information that will be implemented and adhered to by the academic program listed below.


      Program Specific Information

      Academic Program: __________________________________________________________________________

      Division and Department: _____________________________________________________________________

      Course Coordinator(s)/ Program Director Names(S): ________________________________________________

      Course Coordinator(s)/ Program Director Contact Information: _______________________________________

      Program Schedule – Complete the information for each program or sub program and attach additional pages if necessary for multiple sub programs. (Refer to the social distancing occupancy drawing created for the specific rooms)

      Day of the Week Course Number & Section Room Number Timeframe Number of Students Number of Faculty/Staff


      Animal Care Schedule(leave blank if this is not applicable to your program) –
      Complete and attach additional pages if necessary

      Day of the Week Room Number Timeframe Number of Students Number of Faculty/Staff

      Additional information regarding the schedule (e.g. start/end dates, students will be on campus on intermittent days, Saturday sessions will only meet four times during the session)

      Daily Occupancy: Describe how many faculty members, college lab technicians and/or office support staff will be scheduled per day, with respective office locations (e.g. one professor and one technician is scheduled per class or two office staff members per day in room E409).

      Note: As departments determine schedules, take into account that ASL interpreters must be accounted for within the occupancy limit.




      Physical Distancing Plan

      Describe your plan to ensure distancing of at least 6’ between individuals in shared spaces.

      Exceptions: unless safety or the core activity (e.g., moving equipment, using an elevator, performing a transaction, simulations requires a shorter distance). Please take into consideration the lab bench space, shared equipment, and desk seating.




      Covid-19 Specific Personal Protective Equipment (PPE) Protocol

      Describe details of who is responsible for managing and distributing the COCID-19 related PPE for your program and sub programs. (For additional details refer to Attachment C of the College’s Reopening Plan)

      Are students required to purchase their own PPE? Y__ N__ (If yes include in description below)




      Hygiene, Cleaning andDisinfection

      Hand Sanitizer Stations installed, in or near classrooms and labs, will be restocked as needed.

      Only EPA registered antimicrobial products given on "List N: Disinfectants for use against SAS-CoV-2, the cause of COVID-19", will be used at the College. (i.e., Lysol Disinfectant Spray, Avisat-D and Oxivir 1 cleaning wipes currently approved for use and additional products on the list may be used with the approval of Environmental Health and Safety Office)

      Clinical and Laboratory Spaces:

      Designated personnel will be responsible for the hygiene, cleaning and disinfection within the science and clinical health science labs including laboratory equipment and bench tops after each class.

      • General Cleaning – will take place once a day or as needed. Deep cleaning will be performed daily.
      • Disinfecting – All high touch areas will be disinfected once a day by designated personnel.
        • High –Touch Points
        • Labs are equipped with sinks. Students are required to practice good hygiene.
        • Where cleaning and disinfecting supplies are not provided within a Science/Health Science/ACE laboratories, for students and instructors to use before and after handling of shared equipment/models, College Laboratory Technicians or designated personnel will be responsible for cleaning and disinfecting laboratory equipment and bench tops after each class.

      Program Specific Cleaning,Hand Hygiene: (For additional details refer to Attachment D of the College’s Reopening Plan)




      Ramp-down Plan

      If required to ramp down, due to various health and safety mandates or directives, what activities/ steps will be taken to limit, or completely shut down, on campus activities as soon as possible? Complete and attach an additional page if necessary (For additional details refer to AttachmentF of the College’s Reopening Plan)



      Other ProgramSpecific Procedure and Protocols: What other procedures/ protocols will you put in place to reduce the chance of transmission?




      All Faculty/Staff will complete the online New York State COVID-19 Return to Work Training video, available on Blackboard, before resuming on-campus work and have been notified to download the Everbridge health screening app to complete the mandatory daily Health Screening Questionnaire.

      The Divisional Campus Access Approver(s) will confirm, all faculty and staff have permission to be on campus prior to the start of their on-campus activities.

      I attest that the information provided will be adhered to, when on-campus activities resume.

      Course Coordinator / Program Director: ____________________________________ Date: __________________

      Department Chairperson / Director: _________________________________________ Date: __________________

      For Approver Use Only

      Approvals Signature Date
      Divisional VP or Provost Approval
      College’s Coronavirus Coordinator


    • Form B: Departmental Request for Return to On-Campus Activities

      Instructions:

      • All submittals must be sent to the College Coronavirus Coordinator and reviewed by the Reopening Committee.
      • Complete this form in its entirety and sections that are not applicable to your program can be marked with “N/A” or deleted
      • Forms must be submitted to the Divisional V.P. / Provost for approval before sending to the College Coronavirus Coordinator V.P. Shahir Erfan via email.
      • Approved or denied plans will be returned to the program directors.

      Note: Departmental request does not include research, refer to Guidelines for gradual return to research and template for additional information regarding request for return to on-campus research activities.

      Division and Department: __________________________________

      Academic Program: _______________________________________

      Program Coordinator(s): __________________________________________________________________________

      Note: The below information will be considered for Phase II or Later Implementation of the College’s Reopening Plan

      Explain the rationale for return to campus: Considering the college’s current Phase I reopening plan, explain why your programs on-campus work should be prioritized for return as the college gradually implements the phased re-opening.

      Program(s)/Work Schedule –Complete the information for each program or sub program(s) and/or employee work schedule. Attach additional pages if necessary for multiple sub programs Complete and attach additional pages if necessary

      Day of the Week

      Course number –

      section

      Room Number Number of Students Time Frame Number of Faculty/Staff

      Additional information regarding the schedule (e.g. start/end dates, students will be on campus on intermittent days, Saturday sessions will only meet four times during the session)

      Daily Occupancy: Describe how many faculty members, college lab technicians and/or office support staff will be scheduled per day, with respective office locations (e.g. one professor and one technician is scheduled per class or two office staff members per day in room E409).

      Note: As departments determine schedules, take into account that ASL interpreters must be accounted for within the occupancy limit.

      Physical Distancing Plan

      Describe your plan to ensure distancing of at least 6’ between individuals in shared spaces.

      Exceptions: unless safety or the core activity (e.g., moving equipment, using an elevator, performing a transaction, simulations requires a shorter distance). Please take into consideration the lab bench space, shared equipment, and desk seating.


      Covid-19 Specific Personal Protective Equipment (PPE) Protocol

      Describe details of who is responsible for managing and distributing the COCID-19 related PPE for your program and sub programs. (For additional details refer to Attachment C of the College’s Reopening Plan)

      Are students required to purchase their own PPE? Y__ N__ (If yes include in description below)


      Cleaning, hand hygiene and other health and safety measures (For additional details refer to Attachment D of the College’s Reopening Plan)

      Ramp-down Plan

      If required to ramp down, due to various health and safety mandates or directives, what activities/ steps will be taken to limit, or completely shut down, on campus activities as soon as possible? Complete and attach an additional page if necessary (For additional details refer to AttachmentF of the College’s Reopening Plan)

      Other Program /Department Specific Procedure and Protocols: What other procedures/ protocols will you put in place to reduce the chance of transmission?

      Course Coordinator / Program Director: ____________________________________ Date: __________________

      Department Chairperson / Director: _________________________________________ Date: __________________

      For Admin use

      Approvals Signature Date
      Divisional VP or Provost Approval
      College’s Coronavirus Coordinator

      Reviewer(s) Comments:




    • Form C: CUNY- LaGuardia Community College Phased in
      Return to On-Campus Research Activities

      The following reopening plan guideline has been developed with the goal of keeping the College community safe with a phased approach to increasing on-site research activities that complies with federal, state, city, and CUNY policies and regulations. See https://www.cuny.edu/research/ and the College's reopening plan for additional information.

       

      This document outlines procedures that attempt to strike a balance between safety and productivity. It is the responsibility of each department to decide what laboratories to open first. Each Principal Investigator  (PI)  shall  create  and  submit  to Jessica Zeichner-Saca and Laura Bartovics a resume to on-campus research plan, following the guidelines below.

       

      Phase 0: Limited access (currently in process)

      • All laboratories are closed. Access is allowed to PIs that have been approved for the care of animals only.
       

      Phases I: Upon submittal and approval of a lab specific resume to on-campus research plan

      • Externally funded, deadline-driven work requiring stipulated deliverables (grant/contract deadlines), that must be conducted on site or in the field (with documentation of deadline);
      • Externally funded research that must be conducted on site or in the field (with award documentation);
      • Research by pre-tenured faculty (with chair support), and graduate students who are near degree completion (with advisor or area head support/presence as per campus requirements);
      • Seasonal considerations (e.g., season-specific sample collection requirements)
      • Time sensitive research
       

      Phase II: Gradual increase of PIs on-campus activities

      • Continued Phase I activities
      • Individual work that requires physical presence in the lab, such as physical design and experimentation, and that can be done alone without interacting with others.
      • Individual animal experiments that do not require interaction with others.
      • Monitoring and management of long-term experiments by a single researcher that can be safely conducted alone.
      • Staggered schedule must be implemented on a departmental level for all shared laboratory research spaces.
        • Work that does not require a physical presence in the lab should remain remote. PIs may request approved campus access, and may retrieve data or material based on an agreed-upon schedule, but not perform work. Contact your department chairperson for details on requesting access.
       

      Phase III: Expansion of PIs on-campus access and activities of high-priority research

      • Continued Phase I and II activities
      • Work that requires multiple individuals in the lab or work that requires interaction with others.
      • Unfunded faculty research activities (with chair support and Provost approval)
      • Staggered schedule must be implemented on a departmental level for all shared laboratory research spaces.
      • Work that does not require a physical presence in the lab should remain remote.PIs may request approved campus access, and may retrieve data or material based on an agreed-upon schedule, but not perform work. Contact your department chairperson for details on requesting access.
       

      Phase IV: Expansion of PIs on-campus access and activities of research

      This stage includes continued expansion and phasing in of research, and expands on-site access, pending College approval, to: Undergraduate Students.


      Designation of labs and activities for Phase I

      The Department Chairs and PIs are responsible for enforcing distancing and safety considerations for their staff. Each department should:

      • Submit to the Provost of Academic Affairs a list of the labs to be considered for reopening and of the members authorized to use the labs.
      • Designate a department representative that will be responsible for maintaining a weekly calendar that lists what lab(s) will be used, by whom, for how long, and for what reason.
      • Limit access to no more than 25% of lab personnel distributed uniformly through the labs to maximize social distance. Multiple members in a lab will only be allowed under special circumstancesand if social distance can be assured.
      • Submit a plan for cleaning of the labs that will be accessed and of the equipment that will be used assuming that, while the College can assure more aggressive cleaning of shared areas, they cannot assure deep cleaning of the labs due to the sensitive equipment and experiments, and lab specific hazards.
      • Train members on the proposed use of PPE and guarantee compliance.
       

      Code of Conduct for Phase I

      The departments should adhere to the following code of conduct for safety and the ability to access the building:

       
      • Access is allowed from 9 AM to 5 PM during regular working days only and limited to the duration necessary to complete the assigned activities.
      • Access should be limited to College personnel only.
      • An acceptable face covering is a requirement for all occupants. At minimum occupants must wear a cloth face covering.
        • Before returning to campus, all employees must complete an online health and safety COVID-19 “RETURN TO WORK” training available on Blackboard.
      • Any person entering the College will be required to complete the NYS Screening process each day using  the Everbridge health screening app., including visitors . In the event an individual does not own a smart phone, the College’s online screening form can be used and follow up with Public Safety or a designated screener upon arrival    on campus. All entrants will be checked for temperature upon entry to the campus.
        • All employees accessing the campus are required to monitor for symptoms on a daily basis (temperature) and stay home if they detect any symptoms.
        • If a member shows symptom, the department representative will follow steps to communicate the information so that actions consistent with City and State guidelines can be taken.
      • FDNY Permitted Labs require a C-14 holder to be present at all times.
      • A distance of at least six feet must be maintained among individuals while on campus, inclusive of faculty and staff, and students, to the extent possible and when seated in a classroom or meeting, unless safety or the core activity (e.g., moving equipment, using an elevator, performing a transaction) requires a shorter distance.
        • Employees, students, faculty, and visitors are required to wear an acceptable face covering, minimally, a cloth mask, at all times. The College will provide employees with acceptable face coverings, and will not prevent employees from wearing their personally owned protective coverings (e.g. surgical masks, N95 respirators, or face shields) as long as they abide by the minimum standards of protection for the specific activity, and OSHA regulations.
      • Gloves should be worn in spaces where multiple people will touch surfaces and disposed after usage of touch points.
      • Practice proper hand hygiene or use hand sanitizer after gloves are removed when a hand washing sink is not available.
      • Users of shared spaces and equipment will develop individual plans for disinfecting before and after each user.
        • Shared research space will have a calendar to sign up for time and only be accessed as per the approved specific occupancy plan.
      • All conference rooms shall remain closed until plans to reopen are reviewed by the Committee.
        • All meetings shall continue to be held remotely.
        • If in-person meetings are required and remote options are not feasible, such gatherings are to be held in large open spaces while adhering to physical distancing requirements. Note: approval of the Campus Coronavirus Coordinator is required prior to holding in-person meetings.
      • Water fountains must not be used however, water refill stations will be available.

      • Personnel cannot congregate or consume food or drinks inside of the laboratories, designated locations in the dining areas will be opened under strict social distancing requirements and for the consumption of food during controlled and scheduled time frames.
         

      Monitoring and loss of access during Phase I

      It is important that all members follow rules so that access to the building is not lost. Therefore, monitoring should be put in place:

      • If members of a lab or labs are found in violation of the Code of Conduct, access to the PI’s lab(s) will be revoked until

      the College is in Phase IV of its reopening plan.

      • If a department is found in violations for three times of the Code of Conduct, all the members of the department lose access to the labs until the College is in Phase IV of its reopening plan.
       

      Phases II-IV: Gradual increase of PIs on-campus activities

      Thresholds for moving to the next Phase as well as thresholds for possible ramp down or closure will be closely monitored (All City, State and CUNY public health protocols will be followed). As a new Phase is implemented, activities from prior Phases will continue and possibly expand with additional safeguards in place as density on campus increases.

       

      Phase I Code of Conduct and Monitoring will apply to all other phases and will be modified accordingly as needed.

      This template is designed to support the safe resumption of research laboratory operations at the College amid the evolution of COVID-19. It follows NYS and CUNY guidelines to optimize the health and safety of all members of the College research community. It also, provides a framework for the College, Department Heads, Principal Investigators (PIs), and Environmental, Health and safety Office (EHSO) to address the unique challenges of each laboratory when resuming operations and to augment these procedures, as needed, to meet specific campus and laboratory considerations.

      Faculty/PI Information
      Name (last, first):
      Empl ID:
      Department:
      Email ID:
      Certificate of Fitness (C-14):
      Grant Information:

      Laboratory Information
      Building(s):
      Room(s):

      Training:
      Have you completed the online health and safety COVID-19 “RETURN TO WORK” training available on Blackboard. YES / NO

      Have you completed the online EHS training available on Blackboard. YES / NO

      Screening:
      Any person entering the College will be required to complete the NYS Screening process each day using the Everbridge health screening app., including visitors. In the event an individual does not own a smart phone, the College’s online screening form can be used and follow up with Public Safety or a designated screener upon arrival on campus. All entrants will be checked for temperature upon entry to the campus.

      Rationale for Return to Campus
      (laboratory-specific research resumption plans): Considering the current Reopening guidelines, explain why your on-campus work should be prioritized for return when we begin ramping up in-person research.

      Physical Distancing:
      Describe the plan to ensure distancing of at least 6’ between anyone in the lab or participating in research. Please consider lab/bench space, shared equipment, and desk seating.

      Scheduling:
      At Phase 0 and Phase I, the recommendation is still to limit on-campus research activity to ensure that individuals are not in close proximity for extended periods and avoiding unnecessary congregation. Provide schedule for each individual who are in the lab (days and times). Specific time blocks must be identified. Make sure you include into your consideration the time required for enhanced cleaning between time blocks and time to exit and enter buildings without overcrowding hallways, stairs, elevators, etc

      Proposed Lab Work/Access (days and time):

      Shared research space/ equipment usage:
      Identify facilities/spaces shared by you, and groups outside your lab, which may need a centralized scheduling system to be coordinated by the department designee.

      Identify the appropriate PPE to serve the labs for at least 30 days. Put in place guidelines for access and monitoring of use and disposal of PPE, consistent with the College's overall requirement.

      Hand hygiene and other health and safety measures within laboratories and other shared work areas, consistent with the College's overall requirement.

      Cleaning and disinfection schedule and protocol:
      Review the Reopening guidelines for keeping the space clean to reduce risk of transmission and provide information. consistent with the College's overall requirement.

      Other:
      What other plans, unique to your activities, will be in place to reduce the chance of transmission?

      Ramp-down Plan:
      Review the College Ramp-down plan and checklist. If required to ramp down to only essential research activities, what would those activities be and what steps will be taken to restrict activities as soon as possible?

      Prior to resuming on-campus research a lab safety inspection of all lab spaces must be performed before re-entry.

      • PIs are to submit request, for inspection of their specific lab space, to the chairperson of the department. Upon approval of return to campus plan, the request will be forwarded to the Office of Environmental Health and Safety (EHSO). A designated person(s) will perform an inspection following the Lab Safety Manual checklist.
        • PIs must provide an up to date inventory list, upon arrival back on campus to resume research activity, to the office of Environmental Health and Safety, to verify volume, age and condition of stored chemicals.
        • Pay special attention to expiration dates of reactive chemicals, peroxide formers, pressurized cylinders, toxic agents, and other sensitive materials.

      I attest that the information provided will be adhered to, when my research activity will resume on campus.

      (Faculty/ PI signature)

      (Date Submitted)

      For Admin Use
      Approvals
      Signature
      Date
      Department Chair(s) Approval
      Provost Approval


    • Reclosing / Ramp-Down Plan

      Attachment F:

      Reclosing Plan
      This plan reflects the process previously followed by the College to close the campus pursuant to New York State COVID-19 response guidance; material in this section is drawn from CUNY correspondence and the Guidance on Academic Continuity.

      Governance
      Should the College campus need to close down operations after reopening, the same governance structure applies as laid out in the reopening section of the plan. Pursuant to that structure, the College developed a reclosing plan that follows the CUNY guidelines as submitted to the Chancellery/COO’s Office for review and approval. Decisions to shut down will begin with the Campus Coronavirus Liaisons who will report daily to the Campus Reopening Committee and to the Chancellery/COO’s Office’s on decisions as to closures. If the CUNY Board of Trustees calls for partial or full closure, the College will activate our plans.

      Circumstances that Warrant Closure
      It is the intention of the College and CUNY to move forward and bring more activities back to campus over time.

      • It is understood that the Chancellery/COO’s Office and the Campus Reopening Committees will monitor a range of internal and external criteria when assessing whether a ramp down or closure of LaGuardia Community College campus is required.
      • External monitoring criteria should include:
        • Federal, New York State, and New York City regulatory guidelines and mandates.
        • Infection/health system status at the local, state, regional and nation-wide level.
        • Status of resources and infrastructure to combat contagion (e.g., PPE, health system capacity, testing and tracing)
        • Compliance of greater public with COVID-19 protocols (e.g., group gatherings, social distancing)
        • Reclosing status of neighboring universities
      • Internal monitoring criteria should include
        • Spread of infection on campus (i.e., via data reported by our Campus Coronavirus Liaisons - metrics on current caseload, new flu-like symptoms, spread)
        • Status of resources and infrastructure to combat contagion on campus (e.g., College/University health system capacity, PPE resources, Testing & tracing resources).
      • In addition to the above, the College will incorporate any guidance on relevant re-closure criteria provided by New York State as part of Phase 4 of NYS NY Forward reopening guidance for Education institutions.
      • The College’s internal monitoring will be informed by the requirement for students to self-diagnose/report symptoms and faculty/staff to complete the NYS Daily Health Screening Template as well as the regular reports on COVID-19 exposures at the college will be provided by the College’s Coronavirus Liaisons to the Campus Reopening Committee and the SVC for Institutional Advancement.
      • The College is required to monitor health conditions using the criteria above and look for warning signs that infection may be increasing.
        • Per the governance arrangements set out in Part 1, Section B, the College’s Coronavirus Liaisons have primary responsibility for collecting accurate and complete data about each individual at the College for possible exposure to the coronavirus and for sharing that information with the Campus Reopening Committee and the SVC for Institutional Advancement.
        • The College’s Coronavirus Liaisons will report information from our campus as well as the online NYS Daily Health Screening Template.
        • The College will actively monitor the situation on campus.

      Ramp-Down Guidance

      • The CDC provides the following ‘Institutions of Higher Education Decision Tree’
        • With a confirmed COVID-19 case on campus, the campus should consider a short class suspension of up to 7 days for areas in which the positive occupant was present (see CUNY Guidelines for Safe Campus Reopening, Section III. B), along with building and facility closure to clean and disinfect. The campus should also contact the NYS Contact Tracer Initiative in consultation with local/State officials. Shutdowns may involve rolling campuses closures (e.g., of 14–28 days) as required by internal and external monitoring criteria (A Blueprint for Back to School).
        • Ramp-down activities align with the level of community spread, with minimal or moderate spread requiring higher levels of cleaning and potential closure.
        • Extended closure is suggested with substantial community spread, defined by CDC as large-scale immunity transmission, healthcare staffing significantly impacted, and multiple cases within communal settings.

      • The College should expect to only close buildings/areas within its particular campus if the suspected exposure or positive findings that occur reflect confidence in a low level of risk to the wider campus community. This will allow deep-cleaning and disinfection of buildings, premises or grounds. This should be coupled with notifications to potentially impacted students, faculty and staff, and ramp down measures being applied (e.g., testing, referrals to City testing sites) and tracing of members of the campus community, moving classes to remote learning, asking employees to work remotely, etc. for the short duration of such limited closures (March 19, 2020 letter to staff from Chancellor).
      • In the early phases of the outbreak, New York City experienced substantial community transmission in which individuals who had no known contact with infected individuals tested positive for the virus. Should there be a return of substantial community transmission, the campus community --students, faculty and staff-- should act as if they have been exposed: staying home and monitoring for symptoms. This would require a ramp down or shutdown of CUNY buildings and/or campuses to ensure CUNY does its part to protect the most vulnerable members of the community (March 20, 2020 letter from Chancellor). Such decisions will be made in consultation with the Chancellery/COO’s Office and local/State officials.
      • The ramp-down response to the local and community health situation within the College, a community or the City as a whole, should be made following the governance process set out in Part 1, Section B, of the CUNY Guidelines for Safe Campus Reopening. Final decisions on shutting down particular buildings/areas within the LaGuardia campus, or multiple CUNY campuses, as appropriate, will be made by the Chancellery/COO’s Office in consultation with local/State authorities.
        • The reopening plan for the College proposes four phases, moving from a soft reopening to full operations as described in the Phasing Section of the CUNY Guidelines for Safe Campus Reopening. Depending on which phase of reopening CUNY is in, closure of campus may involve reverse engineering to lower phases, up to and including a total shutdown.
      • The College will implement plans and procedures to be ready to close particular buildings/areas on campus, or to close campus-wide, in the event of a resurgence of the virus, and return to essential service and workforce restrictions.
      • The College or CUNY Central should expect to move forward and backward between the above phases, and to respond with targeted shutdowns of impacted buildings/areas if a person with COVID-19 is confirmed to have been on campus, to clean/disinfect/contact trace in consultation with local health officials.
      • The College will make a checklist of tasks that stopped during the previous shutdown in order to “reverse engineer the closing and be prepared for any future campus-wide closings. See attached checklist.
      • The College will be ready to deploy distance learning modalities with as few employees on campus as possible, to instruct only those who have been designated as essential staff to report to work, and to transition to distance working for all non-essential staff (March 15, 2020 letter from Chancellor).
        • This should include readiness to deploy targeted distance learning modalities if necessary due to targeted shutdowns of particular buildings/areas impacted by COVID-19.
      • The College has effective approval processes to enable staff to request supervisor approval for telecommuting, in accordance with campus telecommuting policies (March 15, 2020 letter from Chancellor).
        • This includes targeted use of telecommuting if necessary due to targeted shutdowns of particular buildings/areas impacted by COVID-19.
        • All supervisors will maintain structures and channels that will enable employees to do their jobs remotely, and to ensure that all hardware and software is fully functional (March 15, 2020 letter from Chancellor).
        • Supervisors will implement remote check-in plans, and all employees should receive details about their work schedules and other expectations of job performance for the duration of the arrangement (March 15, 2020 letter from Chancellor).
      • The College has communications plan in place to address questions from students, faculty and staff (See Section II. D. Communications Plan).
      • In the event of a campus-wide shut down or a targeted shutdown of particular areas on a campus, only those previously identified as essential, in their job descriptions, will report to campus.
        • Managers of College staff who are not able to remotely perform all of their job duties should look for ways to minimize everyone’s potential exposure, including: where possible, combining remote and on-premises work; staggering schedules to enable employees to use public transit during off-peak times; implementing staffing rotations; condensing work weeks, with more hours but fewer days as during the summer; and, for those who are working on-site, utilizing stringent social-distance strategies (March 15, 2020 letter from Chancellor).
        • To minimize the risk to essential staff including ITS personnel, custodians, public safety officers and facilities staff, general access to campuses/campus areas that are shutdown should be limited to the extent possible. E.g., Access to impacted areas should be limited except by appointment. Campuses can be contacted for specific information (March 20, 2020 letter from Chancellor).
      • The College will have protocols for ramping down research and moving to remote work, as per the Research Reopen plan. The protocols will follow Research Continuity guidance on the Guidance on Academic Continuity to campuses page, and may include:
        • Securing Personal Health Information (PHI)
        • Policy for Commercialization of Research
        • Requirements for non-Human Animal Research
        • Safety practices for Human subject research
        • Plans for equipment/facilities that require human attention and/or supplies for operation
        • Updating any data use agreements that may be affected by shifting to remote platforms
        • Setting procedures for tissue and other non-IACUC Materials

      LaGuardia Community College Campus Ramp-Down Checklist

      This checklist will be used to restrict on-campus activities to those that are absolutely necessary to retain critical operations such as facilities, research, and laboratory viability, such as:

      • Care for animals, cell cultures or biological specimens,
      • Proper and secure storage of chemicals, reagents and sensitive, perishable supplies and material
      • Maintaining equipment and facilities that cannot be maintained remotely or shut down without significant cost or consequences to operations or research or health and safety

      The reduction of on-campus activities to be implemented immediately when a ramp down threshold has been reached (see ramp-down thresholds for each phase).

      This checklist may not address every consideration that must be taken within our department/laboratory. Please contact the Coronavirus Coordinator with any questions concerning the prompt and safe suspension of activities and related hazards within your department/laboratory.. Note: each department is responsible for submitting this checklist to the Coronavirus Coordinator or designee upon, notification of ramp-down.


      Preparing

      Task Task Complete or N/A Notes Notes
      Identify all non-critical activities that can be ramped down, curtailed, suspended or delayed. Including required timeframe to safely complete the task.


      Identify all critical activities, including but not limited to time required to maintain facilities, equipment, animal care, and critical research
       
       
      Identify primary and backup personnel able to safely perform essential activities.

       


      Communications

      Task Task Complete or N/A Notes Notes
      Create an emergency contact list of department personnel. Include principal investigators (PIs), Public Safety (PS), EHSO, Facilities as applicable. 


      Ensure the contact list is saved where it can be remotely accessed by everyone in the department and a copy sent to College Coronavirus Coordinator or designated personnel. Include home and cell phone numbers.


      Test your phone tree or email group to facilitate emergency communication amongst department personnel, PIs and student workers/researchers as applicable.  
       
      For instructional and research laboratories ensure that the chemical inventories are up to date and associated hazards are managed and specific inspection logs accessible (e.g. peroxide formers).
       
       


      Shipping/Receiving

      Task Task Complete or N/A Notes Notes
      Procurement of new orders are to be limited to items needed to support minimal critical functions.


      If possible, cancel orders for non-essential materials if they have not yet shipped..


      Plan ahead for any outgoing hazmat shipments, both on the shipping and receiving end.


      Notify the receiving/mail services department (718) 482 5565 of any expected incoming shipments. Include storage requirement upon arrival on campus 
       
       
      Plan ahead for any Dry Ice shipments and ensure they are properly stored. 
       
       


      Laboratories (Instructional and Research)

      Task Task Complete or N/A Notes Notes
      Freeze down any biological stock material for long term storage. 


      Consolidate storage of valuable perishable items within storage units that have backup generator systems. 


      Determine animal care requirements and schedule consult with department chairperson for approval process.


      Secure all hazardous materials in long-term storage. Label and securely cap every container.
       
       
      Ensure all flammables are stored in flammable storage cabinets.
       
       
        Ensure that all items are labeled appropriately. All working stocks of materials must be labeled with the full name of its contents and include hazards


      Remove all chemicals and glassware from bench tops and fume hoods and store in cabinets or appropriate shelving. 


      Remove and properly discard any contents within the refrigerator that will spoil over time. 


      Request EHS for waste pick up of peroxide forming compounds or other chemicals that may become unstable over time. Peroxide forming compounds must be tested prior to pick up.  
       
      Remove infectious materials from biosafety cabinets, and autoclave, disinfect, or safely store them as appropriate.


      Confirm inventory of controlled substances (including syringes and needles) and toxins of biological origin. Document in logbook. 
       
       
      Secure controlled substances according to DEA regulations. Consider additional measures to restrict access to controlled substances.
       
       


      Physical Hazards

      Task Task Complete or N/A Notes Notes
      Close gas valves. If possible, shut off gas to area.
       
       
      Turn off appliances, equipment, and computers (not associated with remote access). Unplug if possible. 


      Secure compressed gas cylinders and store in upright position. Remove regulators and use cylinder cap to secure the valve. 


      Protect against flooding from broken pipes. Elevate chemicals, materials, supplies, equipment, personal items and electrical wires, off of the floor.  


      Check that equipment requiring uninterrupted electrical power is connected to an uninterrupted power supply and/or emergency power.
       
       


      Equipment

      Task Task Complete or N/A Notes Notes
      Prepare equipment if routine upkeep is required, ensure proper schedule and access is approved.
       
       
      Check that refrigerator, freezer, and incubator doors are tightly closed. 


      Biosafety cabinets: surface decontaminate the inside work area, close the sash and power down. Do NOT leave the UV light on.
       
       
      Fume hoods: Clear the hood of all hazards, allowing for proper airflow and shut the sash. 


      Review proper shut down procedures and measures to prevent electrical surging to protect equipment.
       
       
      Shut down and unplug sensitive electric equipment. 
       
       


      Decontamination

      Task Task Complete or N/A Notes Notes
      Decontaminate/sanitize areas of the lab as you would do routinely at the end of the day. 


      Decontaminate/sanitize and clean any reusable materials.
       
       
      Document a decontamination survey if you have a radioactive material permit for unsealed material.
       
       


      Waste Management

      Task Task Complete or N/A Notes Notes
      Collect and label all hazardous chemical waste in satellite accumulation areas (SAAs). Segregate incompatible chemicals (e.g., in plastic secondary bins or trays).


      Request EHS to collect non-regulated or chemical hazardous waste. 
       
       
      Collect all solid biological waste inappropriate containers. If your lab does not have a routine bio- waste pick up, schedule a waste pick up.  
       
      Collect radioactive waste in appropriate waste containers and schedule a waste pick up through EHS


      Properly discard unwanted, non-hazardous chemicals by contacting EHS.
       
       


      Security

      Task Task Complete or N/A Notes Notes
      Lock all entrances to the lab and office. Ensure key personnel supporting critical functions have approved access.


      Ensure Public Safety is aware of who will be accessing the labs and facility for critical functions.
       
       
      Close all windows.


      Secure lab notebooks, personal items and other data.
       
       
      If DEA/NYSDOH Controlled Substances are needed during wind-down or animal emergencies, ensure that those performing the essential tasks are pre-authorized and know how to access.
       
       


      General Area

      Task Task Complete or N/A Notes Notes
      Remove all perishable and open food items from the lab’s break areas, lockers, refrigerators and personal spaces.  
       
      Perform general housekeeping. 
       
       


      Facilities

      Task Task Complete or N/A Notes Notes
      HVAC and temperature control in vital areas (e.g. IT closet, animal laboratories, Veterinary Technology Lab)


    • Communication Plan

      Attachment G


      Campus Re-Opening Communications Plan

      1. General Communications shall Include the following:
        1. All audiences, including, students, faculty, staff, visitors, parents/guardians, general public.
          1. laguardia.edu/coronavirus serves as the main vehicle for communicating policies and procedures related to college operations.
          2. Social media announcements on Instagram, Facebook and Twitter will amplify messages/announcements posted to the website and will refer viewers to the webpage for additional information.
            (1) Post as needed and amplify webpage.
          3. Expand Ask LaGuardia knowledge base with information and links to relevant web sections.
        2. b) Faculty and Staff.
          1. Microsoft Outlook email messages to be issued by college President or Office of Marketing & Communications as needed.
        3. c) Matriculated Students email and text messages to be issued by Student Information Center and/or Office of Marketing & Communications as needed.
          1. Develop section of My LaGuardia student portal that highlights key areas and links to relevant webpages
        4. Continuing Education Student email and text messages to be issued by Student Information Center and/or Office of Marketing & Communications as needed.
        5. Details as to who should be contacted if a student, faculty or staff member tests positive for COVID-19.
        6. “Who to contact” if you feel sick on campus or off campus.
        7. As areas of use on campus are expanded, broad communications will be deployed to inform the community of changes/updates.
      2. Return to Campus Planning Communications/ Engagement shall include the following:
        1. a) All audiences, including, students, faculty, staff, visitors, parents/guardians, general public.
          1. Provide a planning page within the laguardia.edu/coronavirus section that details membership and reports for the Planning and Operational Task Forces.
          2. Provide ‘virtual suggestion box’ for community input on website and link to in related communications.
          3. Convene ‘Town Hall’ style meetings to allow for further community input.
          4. Collect comments/questions received via ‘virtual suggestion box’ and social media from the campus community.
            (1) Suggestions will be routed to the Operational Task Force Chairperson.
      3. On-Campus Safety Protocol Communication shall include the following:
        1. All persons scheduled to be present on campus; general public.
          1. Provide webpage (potentially laguardia.edu/coronavirus/on-campus-safety); page will serve as hub for
            1. Explain signage that is utilized on campus and protocol for moving through campus.
            2. Detail what’s accessible, what isn’t, entrances/exits, fire safety considerations, screening questionnaire process with link to health template (see temperature checks (if applicable), occupancy limits, etc.
            3. Detail protocol related to non-compliance.
              1. Issues with non-compliance with social distancing, hygiene, or safety practices should be reported confidentially to the Coronavirus Campus Coordinator.
                1. Implement online forms for members of the community to report instances of non-compliance.
            4. Detail who is and is not permitted on campus during each phase (e.g.,no unannounced visitors).
            5. Details who to contact if a student, faculty or staff member tests positive for COVID-19.
            6. Provide testing resources.
            7. Outline protocols for access to additional services, such as ECLC, Library, Computer Labs, Parking.
            8. Highlight mental health resources, including anxiety about traveling to/from campus and around distance education.
            9. Provide disinfecting/ sanitizing protocols.
            10. Training is required for employees and will be completed via Blackboard.
            11. Training required for students.
            12. Include archived communications.
            13. Provide tips for safe commuting to/from campus.
            14. Provide Detail measures/ scenarios for partial and full closure.
            15. Updated regularly/as needed as follows:
              1. Link to page from homepage, coronavirus page, My LaGuardia, Admissions, VIP, CE, F/S Portal and other high-level pages as needed.
          2. Faculty/ Staff/Students scheduled to be on campus will be emailed:
            1. Email steps/protocols directly to named persons; emphasize required training and additional protocols for admittance to campus.
          3. Hard copy One-pager/ quick tips available on campus.
          4. Email groups for students registered for a course on campus.
            1. Matriculated list.
            2. ACE list.
            3. Faculty and Staff involved with the courses on campus.
          5. Amplify webpage on social media.
        2. Students with off-site clinical placements.
          1. Support the Health Sciences Department in communicating off-site specific protocols for students participating in clinical internships.
            (1) Work with Health Sciences to develop as needed.
      4. Distance Operations Communications shall include the following:
        1. All audiences.
        2. Continue to maintain multiple webpages to support remote operations.
          1. Student Distance Learning Resources.
          2. Student Support Services (Virtual).
          3. Faculty Distance Education Resources.
        3. Provide additional remote operations webpages as follows:
          1. Staff distance working resources.
            1. Employee resources (i.e. HR/payroll).
            2. How to work remotely.
            3. Training.
      5. On-Campus Signage shall be provided as follows:
        1. a) All spaces where persons are scheduled to be present on campus.
          1. Signage designs provided by campus Marketing & Communications, printed by the Print Shop and installed by Building Operations.
            (1) Provide reminders of proper hygiene, social distancing rules, appropriate types and use of PPE, and cleaning and disinfecting protocols; Specific room or space occupancy limits, if applicable; and Additional precautions that must be observed for unique spaces; Floor markings or barrier tape where necessary to promote physical distancing.
          2. Signage samples provided herein.; additional formats/messages to be prepared as needed.
      6. Mental Health Communication shall be provided as follows:
        1. All audiences.
        2. Provide sub-page of coronavirus web-section that draws attention to the importance of mental health during the pandemic.
        3. Additional content provided by Wellness Center staff and Human Resources and to ask “What do you need” and include CUNY guidance:
          1. Supplement mental health content of webpage with resources: Encourage employees and students to take breaks from watching, reading, or listening to news stories, including social media if they are feeling overwhelmed or distressed; Promote employees and students eating healthy, exercising, getting sleep and finding time to unwind; Encourage employees and students to talk with people they trust about their concerns and how they are feeling; provide phone number for Statewide Mental Health Hotline.
          2. Communicate the availability of check-in forums for faculty and staff through CUNY employee assistance program.
          3. Offer and communicate the availability of check in forums for students.
          4. Ensure mental health resources (campus and external) are widely available through website, students and F/S portal, social media, email communications, etc.
      7. Confirmed Case Communications shall be provided as follows:
        1. Work with Coronavirus Coordinator, Coronavirus Liaison and CUNY Central to prepare and distribute communications as needed in the event a case is confirmed on campus, but not limited to:
          1. Marketing & Communications to prepare scripts for email messages and phone calls to direct contacts for use by campus contact tracing personnel.
          2. College-wide update via website.
          3. Update “Ask LaGuardia”, as needed.
          4. Confirmed cases result in partial or full closures as per the Emergency Closing Communication Plan.
      8. Ramp Down/ Shut Down Communications
        1. Once the Coronavirus Coordinator has determined the need for a ramp down or shut down, the Emergency Closing Communications Plan will be deployed as follows:
          1. The Coronavirus Coordinator will communicate the decision to scale back or close operations to the Director of Marketing & Communications.
          2. Partial and Full Closure communications include but are not limited to:
            1. laguardia.edu homepage.
            2. laguardia.edu/coronavirus.
            3. Email (via Outlook) to faculty and staff.
            4. Email (via Hobsons) to students.
            5. Email (via Constant Contact) to ACE course participants.
            6. CUNY Alert.
            7. Social media.
              1. Instagram.
              2. Facebook.
              3. Twitter.
            8. Phone line message.
      9. General and Specific Training
        1. All employees to complete CUNY training via Blackboard prior to coming to campus:
          1. Shall communicate said requirement in a timely manner.
          2. Course completion coordinated into campus entry protocol.
        2. All students are required to complete training prior to coming to campus:
          1. Confirm ACE students can access training (currently on Blackboard).
        3. Training for Public Safety personnel– to be developed (or determined by CUNY) and required for persons at entries.
        4. Personnel performing screening activities are required to view the NYS screeners’ training video (NYS higher education guidance provides that screeners may be trained by employer identified individuals who are familiar with CDC, NYSDOH, and OSHA protocols.
        5. Training for faculty and staff regarding office sanitizing steps, Hazard Communication and NYS Right to Know Training, and Safety Data Sheets (SDS) –is available to all faculty and staff.
        6. Videos developed from trusted sources, such as CDC, NYS Dept. of Health and NYCDOHMH how to adequately put on, take off, clean (as applicable), and discard PPE, including but not limited to, appropriate face coverings; such training will be extended to contractors if the College supplies the contractors with PPE:
        7. Refer faculty and staff to CUNY’s forthcoming mental health trainings.
        8. All training to be delivered remotely via website, My LaGuardia, VIP, F/S Portal and/or Comevo.

    • Screening and Monitoring - Tracing Plan

      Attachment H


      New York State Mandatory Employee Health Screening Protocol at LaGuardia Community College


      PURPOSE

      The information below establishes the criteria for safe management and performance of the New York State (NYS) mandated health screening at LaGuardia Community College (LAGCC).

      State agencies and authorities are required to designate selected employees to conduct the screenings.

      PROCEDURE

      • • Mandatory regular NYS health screening of their employees, students and, where practicable, scheduled visitors (e.g., on-campus tour groups), but such screening will not be mandated for delivery personnel
        • Any person entering the College will be required to complete the NYS Screening process each day using the Everbridge health screening app. In the event an individual does not own a smart phone, the College’s online screening form can be used.
        • Campus visitors (e.g. members of the public allowed to use campus facilities) will be required to download the Everbridge app and follow the Visitors’ Guide
        • Public Safety Staff and/or Campus Screener(s) have been designated to ensure everyone entering the campus has recently completed the health screening and is approved to enter the campus.
        • Screeners will also be able to enroll “Guests” within the Everbridge portal and conduct pre-screening at the entrance and assist employees who do not own a smart phone, but have completed the College’s online screening form.
        • All entrants will be checked for temperature upon entry to a building.
      • Unscheduled campus visitors (e.g. members of the public allowed to use campus facilities) will be required, if feasible, to complete the template on-site and will be asked to do so before entering a building.


      DESIGNATED SCREENERS

      • The screeners must be a supervisory level or a health care professional.
      • The screener must complete the New York State COVID-19 Daily Screening Program Information for Screeners by logging in to their BlackBoard Account prior to conducting screening activities.
      • For assistance with accessing or completing the training, contact Bonnie Brown in the Human Resources Office, at bbrown@lagcc.cuny.edu.
      • Upon completion of screening via the telephone, public safety must be notified at Public_Safety@lagcc.cuny.edu.
        • Be sure to include the name of individual who passed the screening and the date the screening is valid for.
      • Do not share any specific health data that can personally identify an individual. Health information (e.g. temperature) must not be collected by screeners.
      • Screeners are required to maintain a record of all staff who are screened, as well as, if the screening was passed or if the employee was instructed to return home.
      • All paper records must be secured in a locked office, or drawer, when not directly in use. Electronic documents must be saved and used only on LAGCC IT approved devices.


      Daily Health Screening Procedure:
      The University has launched an integrated platform to manage the pre-visit health screening and the related notifications and incident management. All persons scheduling or planning to visit the campus are asked to download the Everbridge app and compete the Symptom Checker before EACH visit to campus. The app also includes useful information on Travel Advisory and Test Locations.

      Screening must be performed before staff reports to their office, or work location.


      MOBILE APP – PRE-VISIT HEALTH CHECK

      Sign in Using CUNY single sign-on:

      CUNY Credentials

      Visitors follow directions received in the email
      Enable:

      Push Notifications and Rich Text Version
      Answer:

      Pre-Visit Health Check Questions
      Receive:

      Notification that the Form was submitted.
      Receive:

      Your Return to Campus Approval-Notification Feed
      • Only in exceptional circumstances, the screening maybe completed within the first hour of reporting to work (e.g. emergency response). This can be determined, case by case, by contacting the EHS Office at 718.482.5507.
      • Employees must be re-screened every 12 hours while working on campus.
      • If an individual’s answers to any of the questions change to “Yes” since the screening or while at work, please inform your supervisor for further instructions.
      • Screeners must only disclose information about sick individuals to the Director of Human Resources, or his designees, and the designated College Coronavirus Liaison.


      Protocol for Safely Checking an Individual’s Temperature On-Site:

      • Perform hand hygiene as per instructions in the training video.
      • Put on the supplied personal protective equipment (PPE). A face mask and disposable gloves.
      • If available, wearing a face shield or safety glasses may provide additional protection.
      • Check the individual’s temperature using the provided no contact thermometer.
      • Alternatively, you can ask the individual to check their own temperature using the provided no contact thermometer and provide an answer to the first question on the form.
      • You can keep the PPE on to screen more than one individual at a time.
      • Once all temperatures are taken:
        • Disinfect the thermometer with an alcohol wipe before sharing or returning for storage.
        • Remove and discard the disposable gloves.
        • Facemasks are to be disposed at the end of your shift, or when damaged or soiled.
        • Face-shields and safety glasses can be reused after disinfecting before and after use.
      • Perform hand hygiene as frequently as possible, and before touching any part of your face.


      VISITORS and THIRD PARTY BUSINESS ASSOCIATES:

      • Visitors, third party contractors and service providers are not allowed on campus without a prior appointment until further notice.
      • All such individuals are expected to complete a health screening in advance using the Visitors’ Guide for the Everbridge app, unless written authorization has been given for alternate arrangements, by the EHS office, or the College’s Corona Virus Plan Coordinator.


      Monitoring / Tracing Plan:
      The College will form a College Contact Tracing Team that will work with the College Coronavirus Coordinator and Liaison to perform the on-campus contact tracing in the event of a confirmed positive COVID-19 case. The Contact Tracing team will be trained as required by the NYS mandated tracing unit.

      • The College will consider incorporating Human Services Students within the Capstone - Internship course that have been trained in tracking/tracing as well as interviewing/counseling via their curriculum for monitoring/tracing at the institutional level.


      Confirmed Positive Notification to Campus Liaison/Campus Coronavirus Coordinator:

      • Upon receiving notification of a positive test, the liaison/coordinator will contact the on-campus Contact Tracing team.
      • The Contact Tracing team will coordinate with the course instructors and department liaisons to identify the roster of students that need to be notified of potential exposure. For employees HR will work with the Campus Coronavirus Liaison and the Contact Tracking Team.
      • The Contact Tracing team will reach out to potentially exposed students enrolled in the on-campus courses to complete the tracing process with recommendations for obtaining a test (providing a list of recommended testing sites) and 14-day self-quarantine. For employees HR will work with the Campus Coronavirus Liaison and the Contact Tracking Team.
      • This process will help alleviate the burden of outreach on the part of the NYS Contact Tracing Program that typically includes reaching out to contacts from individuals of closer relation, shared social spaces, or employment sites. Having an internal system will also allow for an increased ability to conduct tracking of potential cases amongst the college community.


      Potential Positive Symptom Presentation of Students/Visitors/Employees while on Campus:

      • If an individual presents symptoms while on campus, they will be placed in a quarantine-designated area where a more detailed health assessment can be completed by an identified staff. Upon arrival in this location, individuals will be required to go home or to a healthcare facility, depending upon symptom severity. Individuals will be advised based upon governmental guidelines. In extreme cases, ambulatory care procedures will be followed if individuals are in immediate need of emergency services.
      • The Campus Liaison will be notified of this adverse event and, in accordance with applicable regulations, appropriate notification to the Department of Health in applicable scenarios.
      • If individuals have presented with symptoms, they must complete a screening template per CUNY guidelines for documentation purposes.
      • The Campus-based Contact Tracing Team will be notified to begin the process of accessing course rosters and providing notification to potentially exposed individuals.
      • The New York State Contact Tracing Program will be informed, via the College’s Campus Coordinator/Liaison, of others that may have been in close contact with the symptomatic individual. Monitoring of the case will be conducted on the campus level by the Campus Coordinator. If confirmation of a positive COVID-19 test for the case individual is identified, the College Campus Coordinator/Liaison will complete the tracing process.
      • The College will assume that the COVID-19 positive occupant may have been communicable for a period of 48 hours prior to the onset of symptoms and that occupied areas may be contaminated up to seven days after the positive occupant was present.
      • The identification of potential locations will be obtained as part of the Campus-based Contact Tracing Team's process when assessing the movements of infected individuals throughout the campus.
      • The College will follow the disinfection procedures and will be enacted for the potential occupied spaces.

    • Campus Reopening Committee Members

      Attachment I


      (Including Reopening Planning Committee Members and Campus Contacts - who collaborated with the committee and Student Participants)

      Campus Coronavirus Coordinator - LaGuardia Community College:
      Erfan, Shahir - Vice President of Administration & Interim Vice President of ACE

      Campus COVID-19 Coronavirus Liaison - LaGuardia Community College:
      Grachan, Bartholomew - Interim Vice President of Student Affairs



      LaGuardia Community College Return to Campus Planning Task Force

      First Name Last Name Functional Title Division Department
      Oswald Fraser (Chair) Human Resources Executive Director Administration Human Resources
      Heather Barikmo Academic ESOL Program Manager ACE The English Language Center
      Fay Butler Administrative Executive Officer Student Affairs VP Student Affairs
      Carrie Conners Associate, Professor Academic Affairs English
      Philip Gimber Health Sciences, Academic Chair Academic Affairs Health Sciences
      Robert Jaffe Senior Advisor to the President President's Office President's Office
      Peter Jayasekara Environmental Health & Safety, Director Administration Environmental Health and Safety
      William Lindner IT Computer System Manager Information Technology Information System
      Theresia Litvay-Sardou Admin Officer Information Technology Network Management Services
      Rhonda Mouton Student Life Program Manager (C.A.R.E.S) Student Affairs Financial Aid
      Georgina (Gina) Taraskwwich Director of Marketing & Communications Institutional Advancement Marketing and Communication
      Hannah Weinstock Continuing Education Director ACE Workforce Development
      Jessica Zeichner-Saca Admin Executive Associate Academic Affairs Academic Affairs

      The Return to Campus Planning Task Force – developed and deployed a survey to Directors, Deans and Vice Presidents of the College which generated items for consideration for the Reopening Committee


      LaGuardia Community College Return to Campus Operational Task Force (revised 8/2/2020)

      First Name Last Name Functional Title Division Department
      Denise Gomez (Chair) Environmental Health and Safety Manager Administration Environmental Health & Safety Operations
      Jacqueline Brashears Associate, Professor Faculty Senator/Faculty Council Natural Sciences
      Shante Bassett Student Psychological Counselor Student Affairs Health and Wellness Center
      Justin Brown Program Director, Public & Community Health Academic Affairs Health Science
      Loretta Capuano Admissions Manager Student Affairs Student Information Center
      Thomas Cleary Instructor - Librarian PSC - Faculty Library
      Diane Colon Administration Officer PSC - HEOs Records Management Services
      Damaris Dorta Administrative Associate ACE ACE
      Salim Djari Interim Assistant Director Admin. Superintendent Administration Building Operations
      Sonya Evarista Student Life Child Center Manager Student Affairs Early Childhood Center (ECLC)
      Renee Freeman- Butler Academic Advising Director Transfer Services Student Affairs
      Renee Fuseyamore Student Wellness Manager Student Affairs Student Health Services
      Phillip Gimber Professor Academic Affairs Health Science
      Jin Lee Chief Admin Supt Builds Gds Administration Building Operations
      Robert Jaffe Senior Advisor to the President President's Office President's Office
      William Lindner IT Computer System Manager Information Technology Information System
      Theresia (Reisy) Litvay-Sardou Admin Officer Information Technology Network Management Services
      Evelyn Lowmark Admin Executive Associate Administration Building Operations (Cleaning, Signs, etc.)
      Lenore McShane VP DC 37 Local 384 DC 37 English
      Rhonda Mouton Student Life Program Manager (C.A.R.E.S) Student Affairs Financial Aid
      Karen Muehlbauer Communication Broadcast-MM Prod Specialist Institutional Advancement Marketing and Communication
      Steve Ovadia Professor-Librarian Academic Affairs Library
      Karen Pinckney Finance Purchasing Agent Administration Purchasing Business Office/Finance Operations
      Fawad Rahmani Admin Manager Administration Security Operations
      George Schreiner Assistant Dean Enroll Mgt Student Affairs Admissions, Financial Aid
      Georgina (Gina) Taraskewich Director of Marketing & Communications Institutional Advancement Marketing and Communication
      Hannah Weinstock Continuing Education Director ACE Workforce Development
      Jessica Zeichner-Saca Admin Executive Associate Academic Affairs Academic Affairs


      Campus Point Person/Contact who collaborated with LaGuardia Community College Return to Campus Operational Task Force

      First Name Last Name Functional Title Division Department
      Christine Alverez Pre-Hospital Care Director - RF ACE EMT & Paramedical
      Kenneth Campanelli Facilities Management & Planning Executive Director Administration Facilities Management & Planning
      Orlando Dowell Architect Assistant Administration Administrative Services
      Yvonne Gaul Campus Security Assistant Director Administration Public Safety
      Peter Jayasekara Environmental Health & Safety Director Administration Environmental Health & Safety
      Kathleen Karsten Professor Academic Affairs Health Sciences
      Ruben Mercier Project Manager Administration Facilities
      Patricia Quesada Administrative Manager Administration Administrative Services
      Julio Sanchez IT Assistant Administration Building Operations
      Lhamo Tshering Environmental Health & Safety Specialist Administration Environmental Health & Safety


      LaGuardia Community College Student Participants

      Student Government Association

      Name Student Government Association Title
      Mary Rodriguez President
      Christie Laurent Vice President
      Carmen Escudero Treasurer
      Tsering Lama Secretary
      Douglas Wilburn Events and Program Coordinator
      Aleksandr Davydov Parliamentarian
      Richard Rendon Academic Representative for Humanities
      Annette Cruz Gonzalez Academic Representative for Liberal Arts and English
      Fehim Hoti Academic Representative for STEM


      Adult and Continuing Education

      Name Academic Department /Program
      Milan Jovanovic EMS

    • Affirmation Form

      Attachment J


      Business Affirmation


      We have received your reopening affirmation on 08/07/2020 at 01:48 pm.

      Print or take a screenshot of this page for your records.

      Your next step is to create and post your NY Forward Business Safety Plan.

      Download the NY Forward Business Safety Plan Template

      I am the owner or agent of the business listed. I have reviewed the New York State interim guidance for business re-opening activities and operations during the COVID-19 public health emergency and I affirm that I have read and understand my obligation to operate in accordance with such guidance.



      LaGuardia Community College


      Higher Education Institutions
      Shahir Erfan
      (347) 537-8975
      serfan@lagcc.cuny.edu
      31-10 Thomson Avenue
      Long Island City, NY 11101
      Queens County